Essential Job Responsibilities
Compile and verify monthly billings for clients, enter all related data into the Timberline system, produce bills and forward to client with all related backup; track receipt of the same
Review subcontractor invoices for completeness, inclusion of lien waiver, and consistency with initial contacted amounts; interface with project managers as needed to ensure accuracy of the information
Prepare subcontractor invoices for insurance, closeout paperwork on a weekly basis; coordinate with project managers for payment authorization, and prepare reports for reach project tallying all subcontractor payouts
Receive verified contracts and change orders from operations staff and enter them into the Timberline system
Field, analyze and resolve accounts receivable-related issues that arise, striving always to create win-win solutions delivered in a timely manner
Assist project managers with all billing related questions.
Serve as a key person for all process improvement initiatives which impact accounting functions directly and indirectly.
Associates degree in Accounting or in Business Administration with an Accounting focus, strongly preferred
At least three years of experience in accounts receivable role, experience in commercial construction industry preferred
In the event that education, experience or certification qualifications are not fully met, an equivalent combination will be considered
General knowledge of accounting; a clear understanding of internal control systems and strong general knowledge of business practices
A high level of competence in common computer applications including MS Office, the Internet, and accounting applications; prior experience with Timberline is preferred
Customer service skills; promptly responds to customer needs and requests.
Analytical skills; comfortable and good at solving problems. Draws conclusions and makes good recommendations based on information
Numerical accuracy; focuses on task at hand and has a reputation for accuracy
Follow through; focuses on priorities and doesnt let the details fall through the cracks.
Decision making skills; makes decisions at the right time and ensures most difficult or important problems are solved.
Teamwork and cooperation; demonstrates trust in and support of co-workers. Builds partnerships across departments.
Ability to prioritize multiple tasks demanding of immediate attention, and to juggle multiple, on-going, concurrent responsibilities
Risk taking; has a desire to explore and willingness to try new things.
Ability to keep information confidential
Commitment to integrity and ethical behavior
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