Branch Office Administrator
UBS - Paramus, NJ

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Your job, as a Branch Office Administrator, is to:
• Support the Branch Manager administratively and all other branch management team, as needed
• Communicate and implement firm administrative guidelines and policies
• Assist in purchasing and facilities management
• Maintain all Human Resources functions, including payroll for support staff
• Support all components of the New Hire process and maintain records, approvals and orientation
• Assist in the administrative aspects of licensing and registration for all registered employees
• Support and drive strategic firm initiatives in tandem with branch management
• Coordinate and plan branch office business meetings and various activities
Key Responsibilities:
• Provide administrative and project support, as required
• Organize and maintain paper and electronic files
• Maintain records for staff office space, phones, parking, company credit cards and office keys
• Review and approve e-time, where applicable
• Coordinate new hire orientations and paperwork process, where applicable
• Arrange and schedule meeting/conference/training venues
• Coordinate and plan branch office business meetings and various activities, as needed
• Schedule appointment/maintain calendar(s)
• Prepare documents and presentation materials
• Make all travel arrangements and prepare travel and expense reports
• Prepare invoices for processing/payment
• Schedule training courses/meetings/appointments, including liaison with internal and external contacts (clients, suppliers, financial advisor's, etc.)
• Adhere to firm administrative and risk management guidelines and policies
• Support and drive strategic firm initiatives in tandem with branch management
*A minimum of 2 to 3 years recent work experience as an Branch Office Administrator, preferably from the Financial Services industry
*Candidates must be proficient with Microsoft Suite Applications, including Word, Excel, Outlook & PowerPoint
*Bachelor's Degree is helpful but not mandatory
*Experience with coordinating corporate travel and expensive reporting a plus
*Excellent written and verbal communications skills
*Looking for a motivated team player who is also a self starter and highly organized
Our Offering
UBS can offer you an environment geared towards performance, attractive career opportunities, and an open corporate culture that values and rewards the contribution of every individual.

About this company
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We draw on our 150-year heritage to serve private, institutional and corporate clients worldwide, as well as retail clients in Switzerland....