Spread Your Wings
We are the duck. We inspire and are inspired, listen and respond, empower our people, give back to our community, and most importantly, celebrate every success along the way. We do it all ...
The Aflac Way
Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best known brands. Aflac has been recognized by
magazine as one of the 100 Best Companies to Work For in America for the fifteenth consecutive year in January 2013 and as one of the World’s Most Admired Companies for the twelfth year in March 2013.
Our business is about being there for people in need. So, ask yourself—are you the duck? If so, there’s a home—and a flourishing career—for you at Aflac.
Aflac Benefit Solutions
Broker Executive Assistant
Principal Duties & Responsibilities
Performs duties with considerable latitude and decision-making as the focal point in coordinating activities for the executive staff; anticipates, prepares, and manages the daily schedule of meetings and priorities, organizes work flow by reviewing correspondence and determining importance of such before distributing to executives or redirecting to the appropriate management team for feedback or response; proactively prepares and distributes materials and other information required to accomplish the daily activities; answers questions and furnishes information to keep executive’s time free of minor detail work
Initiates, prepares, coordinates, or follows up on administrative functions associated with executive’s area of responsibility; coordinates with appropriate division management to ensure resolution of all inquiries and problems expressed to the executive
Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas, itineraries, and materials for presentations, and takes and prepares meeting minutes
Prepares a variety of complex, sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as agendas, memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents,
requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries
Prepares and monitors the executive’s expense reports and the operating budget to ensure effective allocation of resources, and the timely and accurate reconciliation of accounts
Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
Assists with orienting, training, mentoring, delegating, and monitoring the work of other administrative team members; provides guidance and direction to ensure the successful and timely completion of tasks
Performs other duties as required
Education & Experience
Bachelor’s degree and minimum two years of experience providing administrative support for executive – level management
Job Knowledge & Skills
Microsoft Word: Advanced
Microsoft Excel: Basic
Microsoft PowerPoint: Intermediate
Microsoft Outlook Email & Calendar
Typing 55 WPM – 85% Accuracy
Action Oriented, Adaptability, Customer Focus, Ethics and Values, Integrity and Trust, Listening
Approachability, Boss Relationships, Comfort Around Higher Management, Composure, Organizing, Written Communications
Aflac is known for treating our employees exceptionally well. As one of the leaders in the insurance industry, we’re able to offer one of the most comprehensive health benefits packages available in corporate America, including free coverage from one of our pioneering insurance products, the Aflac Cancer policy. Our employees also enjoy a host of other benefits, including advancement opportunities, opportunities for continued education and professional development, merit increases and performance bonuses, profit-sharing 401(k), pension, stock purchase plans, and many more.
Aflac - 13 months ago
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