This position performs advanced budget preparation and analysis work with minimal supervision while serving as a primary budget resource for developing, maintaining and improving reports in Finance using MS Excel and MS Access. Manages data sources used in agency-wide reports and position control. Updates procedures and documentation of business processes. Works with position control staff and budget analysts to improve system controls, identify critical issues and make recommendations for process improvements. Coordinates the resolution of payroll errors. Monitors staffing levels, budget, revenue and expenditures trends, updating budgets, projections, making recommendations to solve funding issues and developing related adhoc reports. Coordinates the distribution and collection of budget, expenditure, projection, and staffing data from agency forecasters to ensure accurate information is reported the Monthly Financial Report (MFR), Operating Budget, Legislative Appropriations Request (LAR), Fiscal Notes and related adhoc reports.
Essential Job Functions:
Ensures accuracy of agency data sources used to manage budget activities, build budgets, staffing, and projections in agency budget systems. Monitors staffing levels, budget, revenue and expenditures trends, updating budgets, projections, making recommendations to solve issues and developing related reports. Work with other divisions to ensure integrity of data provided to analysts and management. Works independently to troubleshoot existing systems, reports and data sources to evaluate potential issues and recommend solutions or improvements. Develops new reports and processes as needed to improve efficiency and reduce manual tasks. Develops adhoc reports and statistical models as needed. Provides technical guidance to budget staff and management. Coordinates with management and budget analysts to ensure agency compliance with state and federal reporting requirements. Assists in the preparation of the Monthly Financial Report, Operating Budget, Legislative Appropriations Request, Fiscal Notes and other special reports. Prepares required staffing reports. Monitors staffing activities to ensure the FTE cap is not exceeded. Coordinates the resolution of payroll errors and position control issues. Monitors agency cash flow, spending authority and resolves funding issues to ensure the availability of funds for agency program activities within legislative and agency constraints. Updates procedures and documentation of business processes. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Knowledge Skills Abilities:
Advanced knowledge of Microsoft Excel to develop statistical models and reports. Ability to collect and analyze financial data, identify trends and make accurate judgments based on independent analysis. Ability to identify critical issues and recommend solutions to management. Skill in establishing and maintaining effective working relationships. Skill in effective verbal and written communication. Knowledge of position control functions and activities. Knowledge of state budget and accounting functions. Knowledge of state government budget processes. Knowledge and experience using Uniform Statewide Accounting System, Health and Human Services Administration System, and Centralized Accounting Personnel Payroll System. Knowledge of and experience with state and federal funding streams, cost allocation, and cost recovery methodologies. Knowledge of state government legislative processes, state and federal statutes, and state and federal reporting requirements. Skill in organization, problem solving, and management of multiple priorities.
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from high school or equivalent, and four years full-time budget, accounting, auditing, bookkeeping, financial operations, banking, programming, or systems development experience.
A practical skills exercise will be given at the time of interview.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.