Budget Analyst
Columbia University - New York, NY

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The Budget Analyst will work in the Mailman School of Public Health Finance Office, reporting to the Associate Dean for Finance and the Budget Director.

Working with the Finance office staff,the incumbent will provide budget monitoring,compliance review and funding analysis support. S/he will be responsible for the review, monitoring and reporting of grant account activity across divisions of the school overseen by the Dean's office.

Responsibilities include:
Monitor the maintenance of budgets, expense commitments and verification of available funding in support of ongoing expenditures; Review invoices, wire transfers, purchase orders, advances and check requests for final processing; verify expenditures are in compliance with university and funding agency policies.

Analyze and report on budget variances, forecasts and indirect cost revenue recoveries.

Liaison with school departments regarding budget maintenance and variances, financial reporting and maintenance of central operating budget systems. Review and analysis of consolidated operating budget reports.

Assist in the development of ad-hoc budget reports to facilitate account and program analysis. Prepare and record budget and journal entries to central accounting system for final approval. Perform account audits and revenue and expense reconciliations.

Assist with monthly, quarterly and year-end closing and reporting activities including coordination with departments.

Monitor FSR (Financial Status Reports) reporting timelines for grants and coordinate preparation to insure timely completion and submission to MSPH Finance\Grants & Contracts for review. Assist in the rollout of the FSR review program to be extended to other departments as needed.

Liaison between MSPH Finance & Grants Administration units and departmental finance units to validate financial (FSR) reporting details. This includes certification of grant accounts budget financial status pending expense verification and followup through final payment.

Coordinate preparation of final FSR reports and monitor affected accounts through final closeout payments to insure compliance with financial data reported to funding agency.

Liaison with MSPH Grants Administration and departmental finance units to verify receipt of new grant awards (Notice of Grant Award), creation of new accounts and validate funding per existing NGAs in support of FY income\expenditure projections.

Perform budget tool (COB) analysis for CUMC reporting to identify reportable variances and identify required budget updates as supported by changes in funding availability or spending rate. Perform on-going analysis and work with ICAP Finance unit to insure timely recording of budget updates in the COB, including direct/indirect activity and payroll module details.

Review ICAP's budget and financial reporting responses. Review data with MSPH Finance unit and propose corrective actions as needed. Participate monthly meetings with departments & MSPH Finance to review financial data.

Coordinate preparation of detailed budget and cash flow projections for each department, including ICAP international operations to include direct cost and indirect cost budget forecasts. Validate all funding sources to include current and pending grants and contracts.

Assist in the development and maintaining of MSPH budget models to assess & analyze the impact of ICAP and other funding and revenue\expense allocation changes.

Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree in accounting or related field or equivalent in education and experience with a minimum of (3) three years related experience,preferably in higher education or healthcare environment.

Clear understanding of fund accounting; grant management experience and working knowledge of reporting and compliance requirements of funding agencies, both federal and private.

Knowledge of OMB regulations governing financial management of grants and contracts.

Demonstrated proficiency with Microsoft Office suite and working knowledge of electronic financial reporting

Ability to work in a fast paced environment, acute attention to detail and ability to prioritize responsibilities while meeting deadlines.

Incumbent must have excellent interpersonal skills, be results oriented, be service oriented possessing excellent customer service and analytical skills, and be flexible and take initiative.

Strong oral and written communication skills required.

Must be highly organized, able to work independently as well as a team member, meet deadlines and multi-task.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant

The candidate selected for this position must undergo a full background check prior to a final offer of employment being made.

Preferred Qualifications

Special Instructions

Special Indications

This position works with:
There are no special indications for this position

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Participation in Medical Surveillance required


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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...