Directs, administers and manages all functions, activities, and employees of the Building Services Department including financial management, personnel management and procurement of building assets and services to ensure long range capital improvement program development, provide leadership and strategic planning to ensure the provision of appropriate facilities to meet current and future county program and service delivery needs; develop and recommend county facility policies including space standards, safety and security and building use.. Work involves setting policies and goals under the direction of the County Administrator. Departmental leadership is exercised over Building Services Supervisors and indirect to all personnel within the department.
Examples of Duties:
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Direct the preparation, presentation, and administration of a total department operating budget and administer the annual capital project budget.
Establish long and short range goals and objectives for department division supervisors and monitor the progress toward reaching these goals.
Initiate, approve; and manage the sale and acquisition of County-owned real estate for County business needs.
Direct and oversee major County construction projects including: project budgeting; land acquisition; condemnation; building design; and construction.
Coordinate with the County Administrator and the Finance Director the long range planning (5 - 10 years) of large capital projects (and their funding) within the county by providing background and analysis of proposed capital expenditures.
Provide consultation, guidance and recommendations regarding facilities management and planning to other County departments, the County Board, the County Administrator.
Direct and provide coordination to building managers, staff, and other department heads to ensure that proper and timely measures are taken to maintain buildings, structures, and properties in optimal condition.
Direct the process for determining the criteria for analyzing energy opportunities and alternatives for mechanical and electrical systems in all County owned/leased buildings; oversee the implementation of the County-wide energy management program.
Provide cost benefit analysis and recommend and implement decisions regarding heating/cooling options and fuel options as they relate to existing buildings and new construction.
Represent the interests of the County by initiating and approving Inclusiveness in Contracting goals in County construction projects.
Plan, conduct and/or attend meetings representing the County with a variety of State and local municipal agencies, elected officials, community groups, and interested citizens regarding building site selection, building design, construction, land use, and economic development.
Participate as a member of the Administrative Management Team.
Responsible for departmental strategic planning.
Oversee County Fleet Management program.
Establishes goals; develops and implements policy and procedures for department.
Develops and manages department budget; evaluates and audits department budget for fiscal responsibility.
Assigns, directs, trains and inspects work; evaluates staff performance; coaches and/or counsels staff; develops staff schedules; handles disciplinary actions; performs staff hiring, promoting, suspending and terminating.
Manages and facilitates new construction, renovation and demolition for County operations and needs.
Implements and manages contracts with outside contractors, architects, engineers and vendors.
Consults with other departments regarding facility’s, needs and concerns.
Reviews and identifies computer based building management systems including but not limited to jail security systems, nursing home life safety systems, camera systems, HVAC software and hardware, and security systems for all St Croix County campuses.
Knowledge, Skills and Abilities
Knowledge of the concepts, principles and techniques used in long-range planning; Knowledge of tools, materials and equipment utilized in building and grounds maintenance programs; Knowledge of the principles and practices of work execution in buildings and grounds maintenance; Knowledge of occupational hazards and safety precautions of work; Strong interpersonal, analytical, organizational and facilitation skills; Skill in budget and volume forecasting, projecting revenues, and budget control; Skill in resolving conflicts; Ability to establish strong working relationships with County department staff and vendors; Ability to gather, analyze, and organize information, conduct comparative analysis, and make clear recommendations; Ability to work independently as well as leading a team; Ability to plan, prioritize, and manage several complex projects simultaneously; Ability to provide effective work direction to employees and maintain a positive working environment; Ability to facilitate a group problem solving process, manage conflict and negotiate satisfactory outcomes; Ability to identify issues and trends and to apply these to rate methodologies; Ability to build and maintain partnerships across the County and with vendors and contractors; Ability to work under strict and multiple deadlines; Ability to communicate effectively both orally and in writing; Ability to analyze issues, develop alternatives and evaluate options; Ability to monitor professional services contracts and/or construction projects.
Education and Experience
Bachelor degree in accounting, public administration, business administration, facility management, or a related field plus 5-7 years of related experience including experience in a supervisory role, or equivalent combination of education and experience.
This work requires the regular exertion of up to 10 pounds of force, frequent exertion of up to 25 pounds of force and occasional exertion of up to 100 pounds of force; work regularly requires walking and reaching with hands and arms, frequently requires standing, using hands to finger, handle or feel, stooping, kneeling, crouching or crawling, pushing or pulling and repetitive motions and occasionally requires sitting, speaking or hearing, climbing or balancing, tasting or smelling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, assembly or fabrication of parts within arm’s length, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work frequently requires working near moving mechanical parts, exposure to outdoor weather conditions, exposure to the risk of electrical shock and exposure to vibration and occasionally requires wet, humid conditions (non-weather), working in high, precarious places, exposure to fumes or airborne particles, working with explosives, wearing a self-contained breathing apparatus and exposure to blood borne pathogens and may be required to wear specialized personal protective equipment; work is generally in a loud noise location (e.g. grounds maintenance, heavy traffic).
Valid driver's license.