PURPOSE OF POSITION:|
will provide administrative leadership for the business and operations functions of the specified division(s) within a department
Position is accountable for financial and revenue management, business operations, human resources
management, information management and quality management in partnership with and support of the Business Director/Clinical Director.
MAJOR DUTIES, ROLES AND RESPONSIBILITIES:
Financial and Revenue Management:
In collaboration with Director, d
implement and evaluate the division’s annual and capital budget to achieve the organizational and divisional objectives; monitor internal controls for cash management; maintain and monitor financial controls; ensure accounts receivable management; analyze and monitor financial performance and assist in the reporting of financial results; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions; establish and monitor productivity metrics; accountable for compliance with organizational financial policies and procedures
Provide support for
revenue cycle management, including: optimizing revenue, ensuring complete and accurate physician and/or hospital billing and compliant coding, monitoring associated charge capture, competitive pricing, developing/expanding programs; effective denial management; and monthly revenue reporting.
Business Operations - Clinical:
Manage work flow to ensure timely and high quality task completion and effective distribution of work across support staff.
Administer payroll, human resource procedures, office procedures and related work flow.
Manage projects related to office programs or processes
Monitor business processes to ensure effective and efficient operations; monitor efficient patient flow patterns to maximize clinical and staff efficiency; develop and implement policies and procedures for improved utilization and operations; identify opportunities for improving cost and quality of care and develop and offer recommendations for improvement; resolve issues directly, or in consultation with Director concerning staffing, utilization of facilities, equipment and funds; develop and interpret policies and procedures for faculty and staff; and ensure that all policies are in conformance with Medical Center guidelines
Manage and provide support for
activities associated with external funded projects, including but not limited to executing Divisional operating procedures for timely and compliant submissions of grant proposals; work with Sponsored Programs and other institutional regulatory offices to interpret and ensure compliance with NIH and other external sponsor guidelines for the application and management of awards; support development and execution of operational procedures to monitor and disseminate revenue and expense information with PIs to ensure appropriate expenditures; based on monthly and quarterly reports of expenditures, identify and correct errors, project future expenditures and prospectively manage all required changes; understand and manage to all sponsor requirements relating to carry forwards; work with Sponsored Programs offices and collaborating institutions to ensure timely execution of subawards, invoicing, and receipt of all deliverables to include progress and financial reports; and coordinate space utilization related to current and planned research projects.
Participate in the development and monitoring of an effective staffing and retention strategy, including hiring and terminating employees, partner with the Director to ensure effective performance management of direct reports; establish and maintain procedures for orientation of new employees; mentor and provide learning and development opportunities for direct reports; collaborate with human resources business partners to meet the division’s talent management goals; support organizational programs/plans that impact employees and ensure communication, comprehension, and adherence to all Human Resources policies and related legal and/or compliance requirements.
Provide support for the management of
administrative academic/faculty affairs, including
partnering with CCRF to establish and maintain faculty records; monitor of faculty data (e.g. new hires, promotions, reappointments, leaves, sabbaticals and employment status changes); maintain human resources (staff) and educational records according to defined national standards to maintain program accreditation; provide support for the faculty appointment process in collaboration with the Director and the University of Cincinnati; work with the University of Cincinnati; define budget allocations and maintain program expenses related to faculty development and start up funds; define budget allocations and maintain program expense related to the fellowship program; support physician and faculty leaders in meeting compliance requirements including
NIH, accounting/finance, human resources, etc. compliance requirements.
Strategic Plan Support
propose, research, and manage the development, implementation and assessment of long and short term operating goals and objectives annually; and as directed, operationalize, implement and monitor the unit’s assigned strategic initiatives.
BS/BA in Healthcare Administration, Business Administration, Accounting or related field and
of experience in healthcare management.
Master's degree in Healthcare Administration, Business Administration, Accounting or related field and
experience in healthcare management or administrative residency in healthcare
Demonstrated ability to lead and provide work direction to others. Proven financial analysis, accounting, financial reporting and human resource management skills; ability to manage multiple and often competing priorities; strong analytical capabilities; knowledge of the regulatory environment and requirements for patient billing and federal grant funding programs
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