Survey and select suppliers within company guidelines; select buying methods and negotiate the proper terms; purchase appropriate items; and maintain continuity of supply meeting inventory days of hand goals. Purchases product from suppliers at the lowest cost consistent with considerations of quality, reliability of source, and urgency of need. Develops and maintains necessary records and files for efficient operation. Responsible for maintaining adequate supplies of inventory to meet customer service level expectations. Minimize inventory loss due to spoilage/obsolescence and Days Inventory on Hand (DIO) to company expectations.
Maintain ordering of a product line from vendors on a daily basis. Purchase products within USF standards to maintain a certain number of turns per year at the best possible price for the best possible product. Replenishes stock in a timely manner to avoid being out of stock. Verify quantity and quality of stock received from manufacturer. Request refunds from vendors to compensate for losses incurred with "dumped and damaged" product. Discontinue and return products to manufacturers that do not sell.
Maintain a 99.5% or higher service level to our customers. Expedite delivery of product by communicating with buyers, vendors, and transportation companies. Verify inventory status and delivery schedules. Successfully resolve problems with delivery, supply, invoicing, rejections, etc. Source and maintain freight rates.
Verify pricing via matching purchase orders to customers. Verify vendor invoice reconciliations.
Work with multiple departments and positions (including sales, specialists, bid department, receiving department, accounting, marketing, and vendors). Assist sales force with questions concerning product specifications and additions/deletions to inventory product lines. Work with other department buyers to ensure that purchasing is maintained. Provide Bid Manager with product information, pricing, availability, and vendor information.
Ensure a quality product by keeping existing inventory within proper expiration codes. Purchasing product through buy-in opportunities in compliance with corporate direction and marketing plan. Take steps to reduce dead inventory according to department policy, request vendor rebates, return product to vendor, and remind sales reps of their original forecast. Review quality concerns on perishable overstock inventory and recommend plan for disposition of product. Maintain daily inventory status and usage. Create weekly hot sheets to aid in the sale of short dated products. Keep excessive inventory to a minimum.
Possess a high degree of diplomacy, tact, tenacity, and persistence to deal effectively with suppliers/vendors. Communicate effectively along with extensive product knowledge and sources of supply
1+ year(s) of purchasing experience.
Prior experience with a formal forecasting/replenishment system/tool.
Proficient in Microsoft Office (Microsoft Word, Excel, and PowerPoint).
Proficient in Microsoft Outlook.
Prior purchasing experience with a perishable commodity having a shelf life/expiration date.
Prior experience within a food or foodservice-related company (i.e., restaurant, cafeteria, grocer, commercial kitchen, food distributor, etc.).
Prior purchasing experience in a multi-vendor and multi-product environment.
Prior experience executing replenishment and inventory management activities.
Prior experience fostering vendor relationships.
Some college or other secondary education.
U.S. Foodservice is an EEO/AA employer.
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