CAPITAL PROJECT COORDINATOR
Methodist Health System
Department: Materiel Management
Hours: 8:00 - 5:00
* Bachelor's of Science
Job Purpose: The primary purpose of the Capital Project Coordinator position is to analyze, evaluate, recommend bid and purchase capital equipment and associated medical products and services. Works closely with Administration, physicians, department heads and vendors to determine which equipment best meet MHS’s needs. Purchases equipment at the most favorable price consistent with quality, safety, efficacy, quantity and specification requirements. Coordinates with supply sources to ensure that all goods purchased are delivered on a timely basis. Develops overall plan and requirements list, then tracks and reports expenditures versus budget on large, complex projects. Works with customer departments to facilitate service/maintenance agreements and oversees equipment planning for new construction. Works special projects as assigned.
Bachelor’s degree with emphasis on business and/or finance and/or at least five years of experience in procurement.
Related Work Experience and Other Skills
Ability to deal effectively with vendors and to work closely with all departments in the MHS system
Ability to work as a team player
Excellent analytical skills and willingness to make decisions
Excellent communication skills (written and verbal)
Excellent group facilitation and presentation skills
Experience using automated purchasing systems and bidding equipment, supplies and services.
Fast-paced environment in which several activities are occurring simultaneously
Possession of business knowledge and sound judgment.
Strong computer skills – spreadsheet and word processing
Strong negotiation skills
Acts as facilitator and manager in guiding capital equipment evaluation processes; functions as an objective advisor to evaluation teams; ensures that thorough, fair and impartial evaluations take place as per Methodis Health System capital equipment guidelines. Financially analyzes and provides recommendations for routine capital equipment purchases per the attached CER Required Turnaround Times chart.
Works in tandem with the product line buyer to analyze supply costs associated with long-term operation of equipment purchased. Negotiates and executes purchase orders to achieve a balance between cost, quality and delivery of products. Works to utilize diversity vendor sources whenever possible within MHS guidelines.
Effectively serves on system-wide standardization and cost containment committees. Develops Request for Proposal (RFP) documents to obtain equipment/supply bids from qualified suppliers for purposes of awarding contracts for supplies or purchase of capital equipment. May be asked to chair committees.
Performs financial analyses and obtains product/equipment performance references. Performs analyses comparing incumbent versus proposed products/equipment. Proposes and offers viable conversions (or other solutions) for evaluation as appropriate. Keeps abreast of product developments, trends, etc., in the area of responsibility; communicates information to hospital departments and industry peers.
Upon request, effectively reviews overall costs of various categories of products, equipment or services in an effort to reduce expenses by consolidating purchases, suggesting possible changes in methods of operation and, whenever feasible, standardizes products, equipment or services to avoid waste and duplication.
Provides guidance to new Buyers on day-to-day operations as necessary.
Works with Administration, physicians and department heads to develop overall plan and requirements list, then procures tracks and reports expenditures versus budget on large, complex special projects. Apprises management and affected departments on status of procurement projects which may be delayed and could affect departmental operations. Works Match Audit discrepancies within 1-15 business days.
Works with internal customer departments and external suppliers to enforce MHS Materials Management policies. Interviews sales persons promptly and courteously, ensuring good hospital image and supplier relations by maintaining prudent and ethical standards of behavior.
Oversees equipment planning for new construction.
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