CHIEF ADMINISTRATIVE OFFICER
United Nations - New York, NY

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This position is located in the United Nations Office for Partnerships in the Department of Management and incumbent reports to the Executive Director for the United Nations Office for Partnerships (UNOP) and coordinates closely with the Executive Head for the United Nations Democracy Fund (UNDEF)

Responsibilities

Reporting to the Executive Director for the United Nations Office for Partnerships (UNOP) and coordinating closely with the Executive Head for the United Nations Democracy Fund (UNDEF), the Chief of Operations is responsible for formulating and implementing management and administrative policies of the UNOP office; assisting with partnership building activities; maintaining day-to-day contact with the UN Foundation and other donors, as follows:
• Provide advice, guidance and support to potential internal and external partners (public and private sector) concerning the planning and execution of major campaigns, advocacy and outreach activities.
• Oversee the funding operation and related activities supporting efficient start and smooth implementation of the United Nations Fund for International Partnerships (UNFIP) and UNDEF projects by implementing partners, which involves: processing of Memorandum of Understanding (MOU) with implementing partners; project document reviews and clearances; tracking pledges, contributions and project expenditures; processing cash remittances and allotments to implementing partners; and financial programme and project monitoring and related policy and rules enforcement;
• Coordinate and oversee the preparation of the UNOP administrative budget, including the preparation of the UNFIP and UNDEF administrative budgets, using results-based format, and the related performance reports for review by Programme Planning and Budget Division (PPBD) and the Advisory Committee on Administrative and Budgetary Questions (ACABQ), as well as any other policy-making organ, as appropriate;
• Oversee implementation of the administrative budget, inter alia by initiating recruitment, requisitioning, procurement, travel authorizations, IT applications and office accommodations, liaising with Executive Office(s) and Department of Management (DM) support units in Office of Programme Planning, Budget and Accounts (OPPBA,) office of Human resources management (OHRM) and Office of Central Support Services (OCSS);
• Provide significant financial and statistical data for the annual reports of the Secretary-
General on UNOP to the General Assembly;
• As Focal Point for internal and external audits, plan for timely compliance with audit recommendations and provides periodic progress reports;
• Participate in international meetings as UNOP representative to provide substantive expertise or hold substantive, administrative or organizational discussions with representatives of other institutions, professional, philanthropic or business associations or the public.

Competencies

Core Competencies:
• Professionalism:
-Expert knowledge in programme development and management including
administrative disciplines in budget, human resources and finance;
-proven ability to produce high
quality reports and position papers on technical issues;
-ability to review and edit the work of others,
and ability to communicate complex concepts orally.
-Ability to plan and organize work, requiring an indepth
understanding of its strategic direction and ability to integrate the work of the section into
UNOP's work programme.

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Managerial Competencies:

Leadership:
-Serves as a role model that other people want to follow
-Empowers others to translate vision into results
-Is proactive in developing strategies to accomplish objectives
-Establishes and maintains relationships with a broad range of people to understand needs and gain support
-Anticipates and resolves conflicts by pursuing mutually agreeable solutions
-Drives for change and improvement; does not accept the status quo
-Shows the courage to take unpopular stands
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Judgement/ Decision-making:
-Identifies the key issues in a complex situation, and comes to the heart of the problem quickly
-Gathers relevant information before making a decision
-Considers positive and negative impacts of decisions prior to making them
-Takes decisions with an eye to the impact on others and on the Organization
-Proposes a course of action or makes a recommendation based on all available information
-Checks assumptions against facts
-Determines that the actions proposed will satisfy the expressed and underlying needs for the decision
-Makes tough decisions when necessary

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen years of progressively responsible experience in business, communications, financial or human resource management in large, multicultural institutions as well as extensive experience in programme and project planning, analyses, budgeting, monitoring and evaluation. Experience with partnership building, outreach and advocacy is required. Experience servicing intergovernmental organs is desirable. Comprehensive knowledge of UN policies, procedures and operations in administration and financial management is desirable.

Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

United Nations - 19 months ago - save job - block
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