Under minimum supervision, perform specialized clerical work relating to the intake, distribution and processing of Circuit Civil, County Civil and Small Claims paperwork.
Examples of Duties (Essential Functions):
Perform any combination of the following duties according to specific assigned area of responsibility: Research records for information related to mortgage foreclosures; maintain calendars for foreclosure sales; interpret final judgment for calculation of interest rate and location of sale; oversee the sale of the property; deposit funds into and disburse out of court registry, return original documents, issue Certificate of Title and Certificate of Disbursement.
Provide assistance to staff in the servicing of customers requesting technical and non-technical information. Assist the public in filing small claims suits,
protective injunctions and simplified dissolutions of marriage. Assist the public in the completion of court related forms; explain requirements regulated by Florida Statutes; administer oaths and witness signatures.
Receive legal documents for filing; verify, classify, sort and process documents according to departmental policies and procedures. Prepare and issue receipts for payment of filing fees, copies and intake of monies into the registry. Assist co-workers and staff with overflow of work; act as backup and floater when a position is vacant.
Create new case file folders and files; verify documents in case folder with automated or manual docket entries; and case numbers; perform on-line docketing, calendaring and postings to various records and systems.
Assist with processing of Clerk & Comptroller's defaults in civil cases. Answer inquiries in person and/or in written correspondence; conduct research of records for data relating to inquiries. Prepare reports involving tabulation of posted data and complex mathematical calculations. Prepare or assist in preparation of legal, statistical or procedural manuals or reports. Process cases to be transferred to other counties or consolidation of civil court files.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Graduation from high school or possess an accredited equivalency diploma. Higher education in clerical or legal record keeping, or legal office procedures preferred. Four years Civil experience or similar work. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type at a prescribed speed of 30 cwpm preferred.
Basic skills testing such as typing, spelling, grammar, and math may be required for this position.
Limited supervisory responsibility.
A valid driver's license is required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Knowledge of Florida Statutes, Rules of Civil Procedure and departmental rules and regulations pertaining to Circuit Civil, County Civil and Small Claims. Working knowledge of numerous codes, definitions and legal terminology pertinent to Civil filings.
Knowledge of organizational policies, procedures, rules and regulations.
Ability to plan, direct and organize the work of subordinates.
Ability to understand and carry out complex written and oral instructions. Ability to follow standardized procedures and maintain complex records and files.
Ability to meet the public and deal effectively with their questions or problems. Ability to work in a fast paced work environment with many interruptions.
Ability to operate a calculator used to calculate interest on judgments and to perform mathematical calculations.
Ability to establish and maintain effective working relationships with co-workers, employees and officials in other offices or departments.
Ability to use a Personal Computer (PC) and related software. Computer entries must be accurate and up-to-date as information is reported to other governmental agencies. Ability to interpret rules and statutes as they pertain to Circuit Civil, County Civil and Small Claims filings.
Ability to work with confidential and/or sensitive paperwork and comply with legal advice restrictions for the Office of Clerk & Comptroller.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within deadline constraints and workload surges.
Position and duty location may vary between East and West side of the county based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.