Under general to minimum supervision, performs accounts payable, accounts receivable and accounting functions relating to the fiscal operation of Clerk's Finance. Duties include performing a variety of complex accounting and clerical work; applying accepted procedures to the preparation and maintenance of accounting records and reports.
Examples of Duties (Essential Functions):
Prepare journal entries including documentation supporting the accounting transactions.
Process, analyze, and reconcile financial matters concerning the Civil Foreclosure process.
Prepare monthly sales tax reports and remit taxes collected to the State.
Prepare various financial and statistical reports related to assigned area of responsibility. Handle questions of technical and/or procedural nature in person or in writing. Handle requests and questions from outside auditors.
Maintain subsidiary ledgers, input deposits and disbursements, reconcile to financial system monthly. Prepare various reports and payments to the State and other Municipalities, perform EFT for transfer of funds, reconcile general ledger accounts; verify receipts and balance to revenue report.
Process data into accounting system in order to pay vendors, issue refunds, restitution and disbursements from bank accounts. Verify accuracy of refund and restitution receipts for payment. Balance refunds and restitution accounts. Review and audit accounts payable invoices, print and mail checks.
Enter data into Jury and Witness Payroll System to compensate Jurors and Witnesses according to Florida Statutes. Reconcile accounts and print checks. Verify account balance in trial balance with State/Municipalities reports and prepare for payment processing.
Prepare monthly reports. Reconcile bank statements to financial system monthly. Post payroll journal entries. Reconcile daily deposits and update Journal Voucher through accounting system. Verify accuracy of validated deposit tickets.
Order supplies for Clerk's Finance. Box records and files to be sent to the Records Center which may require lifting and carrying boxes that may weigh up to 50 pounds.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Graduation from an accredited high school or possession of an acceptable equivalency diploma. Higher education in accounting courses preferred. Three years of bookkeeping/accounting experience required. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.
Ability to lift boxes prepared for storage that may weigh up to 50 pounds.
Basic skills testing, such as typing, grammar, spelling and math will be required for this position.
No supervisory responsibility.
Valid driver’s license is required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Knowledge of accounting theories and practices and basic office procedures. Knowledge of automated accounting systems as used in the Clerk & Comptroller’s Office. Knowledge of use of personal computers (PC) with knowledge of but not limited to Microsoft Excel and Access and other general office equipment.
Ability to perform mathematical calculations with speed and accuracy. Ability to communicate orally and in written form.
Ability to apply accounting principles to analyze complex reports and correct errors. Accuracy and judgment are required in the performance of accounting functions relating to the fiscal operation of the Clerk's office. Analysis and accuracy are required in processing reports.
Ability to establish and maintain effective working relationships with co-workers, the public, governmental agencies and other agencies.
Ability to work with confidential and/or sensitive data while complying with state and federal legal regulations and legal advice restrictions for the Office of Clerk & Comptroller.
Ability to understand complex written and oral instructions.
Ability to sit or stand for long periods of time while concentrating on repetitious or complex tasks in a fast paced environment with frequent interruptions.
Ability to work within deadlines constraints and workload surges.
Position is located on the East side but duty location may vary between East and West side of county based on workload; limited travel to West Side of the county may be required for training purposes.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.