COBRE Administrator View
The University of Kansas Medical Center - Kansas City, KS

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The Department of Microbiology, Molecular Genetics and Immunology is seeking a COBRE grant administrator who will be responsible for administrative management of the Department's NIH Phase III COBRE, its flow cytometry core lab and for assisting faculty with grant submissions.

Required Qualifications
Bachelor's degree in business, science or related field. Experience may be substituted for education on a year for year basis. 3 years' experience organizing complex projects and meeting multiple deadlines, multi-tasking and strong written and verbal communication skills. Must be proficient in use of MS Office applications.

Preferred Qualifications
Experience with administrative management of a large NIH grant, NIH grant submission requirements and Cayuse. Familiarity with accounting practices in an academic institution, including state, private and federal grant funding and endowments. Experience in PeopleSoft or similar financial software applications.

Instructions for applying
Please complete an electronic application and click the "Apply for this Posting" button at the top of the page.

THE FOLLOWING FIELDS ARE USED FOR THE POSITION DESCRIPTION
Duty (1) Description
COBRE Administration:

Manage administrative core in a large NIH center grant and serve as the primary contact for all questions related to this grant.

Administer a pilot project program: Update requests for applications, request pilot project applications and reviewers, collect reviews, prepare reimbursement paperwork for reviewers, schedule review meetings, process funded applications, and prepare subawards.

Plan 3 annual meetings each year: Schedule rooms and A/V equipment, make travel arrangements for advisory committee members, staff the meeting, and process reimbursements.

Prepare an annual progress report: Request and collect data from investigators, assure compliance with funding agency requirements, request biosafety approvals, verify that the report conforms to funding agency requirements, enter the information into the required paper and electronic formats, and prepare all required internal paperwork.

Duty (1) Essential or Marginal
Essential

Duty (2) Description
COBRE Administration (continued)

Budget oversight: Prepare monthly budget reports for the grant's cores and pilot projects, process initial budget set up for new projects, and request budget reallocations as necessary.

Additional work as necessary: Answer center information requests, update the website, and perform any other duties as assigned by the principal investigator or core directors.

Duty (2) Essential or Marginal
Essential

Duty (3) Description
Flow Cytometry Core Lab Oversight (FCCL):

Review and prepare monthly invoicing and reconciliations for the FCCL including entry of interdepartmental and external invoicing, deposit reimbursement checks and follow up with outstanding accounts receivable. Prepare annual rate calculation spreadsheets and other required rate structured updates related to the FCCL. Prepare accounting reports for staff on a regular basis.

Duty (3) Essential or Marginal
Essential

Duty (4) Description
Pre-Award

Assist faculty with grant submissions including budgeting, preparing of internal paperwork and routing for signatures, preparing and editing of all required documents in the application, processing subaward information, submitting to Research Institute for review and submission, reviewing the final application for accuracy, entering information into Department grant tracking spreadsheet and forwarding file to PI.

Duty (4) Essential or Marginal
Essential

Duty (5) Description
Assist COBRE personnel, Department Chair or Senior Administrator with other duties as assigned, including accounting and reconciling grant accounts.

Duty (5) Essential or Marginal
Essential

Duty (6) Description
Other duties as assigned by supervisor.

Duty (6) Essential or Marginal
Marginal

Duty (7) Description

Duty (7) Essential or Marginal

Duty (8) Description

Duty (8) Essential or Marginal

Duty (9) Description

Duty (9) Essential or Marginal

Duty (10) Description

Duty (10) Essential or Marginal

Mental/Cognitive Requirements:
Communication
Comprehend and use basic language, either written or spoken, to communicate information and ideas
Yes

Comprehend and use technical or professional language, either written or spoken, to communicate complex ideas
Yes

Calculation
Perform numerical operations using basic counting, adding, subtracting, multiplying or dividing
Yes

Perform Complex quantitative calculations or reasoning using algebra, geometry, statistics, or abstract symbols
Yes

Problem Solving
Formulate and apply appropriate course of action for routine or familiar situations
Yes

Use logic to define problem, collect information, establish facts, draw valid conclusions, interpret information and deal with abstract variables for unique or unfamiliar situations
Yes

Other Mental/Cognitive Requirements (please describe)

Physical Activities
Repetitive Motion - Repeating movements of arms, hands, wrists
Constantly (5.5+ hours/day)

Talk - Express or exchange ideas verbally
Constantly (5.5+ hours/day)

Hear - Perceive sound by ear
Constantly (5.5+ hours/day)

See - Obtain impressions through the eye
Constantly (5.5+ hours/day)

Level of physical activity
Light

Physical Requirements
Kneel- Bend legs at knee, come to rest on knees

Crouch/Squat - Bend body down and forward, bending legs and spine

Crawl - Move on hands, knees and feet

Climb - Ascend/descend ladders, stairs, ramps

Sit

Stand

Walk - Move about on foot

Average distance per shift

Stoop - Bend downward and forward at waist

Lift - Raise or lower 10 lbs. from one level to another

Lift - Raise or lower 25 lbs. from one level to another

Carry - Transport an object

Push - Press with steady force, thrust objects forward, downward, outward

Pull - Drag or tug objects

Turn/twist - Move a body part in circular motion

Bend - Bend downward and forward by bending the spine at waist

Balance - Exceeding ordinary body equilibrium

Reach - Extend hands and arms in any direction

Handle - Seize, hold, turn with hands

Ability to distinguish color

Other Physical Activity (please describe)

Average amount of time for other physical activity

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