This position is located in the meetings Management Section in the Central Planning and Coordination Service, Department for General Assembly and Conference Management. The incumbent reports to the Chief of Section.
Under the direction of the Chief of Meetings Management Section, the Conference Services Officer is responsible for the following duties: Analyze requests from substantive offices for meetings to be included in the calendar of conferences and meetings of the United Nations; Plan and coordinate meetings, allocating conference facilities and services in accordance with established entitlements, legislative mandates and budgetary resources; Coordinate with substantive offices to ensure that they have the capability and resources to meet the programmes as proposed; Negotiate changes in dates, venues and /or provision of conference services as deemed appropriate; Monitor the work of assigned committees for efficient utilization of conference resources and advise substantive offices on procedures and possible cost-effective measures; Analyze draft resolutions and provide assessments of conference-servicing implications needed for the issuance of OPPBA statements of programme budget implications of these resolutions when required; Confirm the services to be allocated to meetings at and away from Headquarters; Schedule additional and urgent meetings and ensure proper servicing of these meetings by evaluating their needs and availability of additional resources required; Undertake missions with overall responsibility for the planning of designated conferences away from established Headquarters and serve as the representative of the Organization/Department; Advise host government officials on logistics, financial and other requirements and negotiates the terms of the Host Country Agreement; Perform other related duties as required.
Professionalism: Knowledge of the Organization's conference-servicing policies, procedures and practices; experience of meetings planning, programming and servicing; ability to conduct independent research, select, organize and summarize information required for the planning and preparation of meetings and conferences;
Planning and Organizing: Identifies priority activities and assignments; adjusts priorities as required; monitors and adjusts plans and actions as necessary and uses time efficienly; allocates appropriate amount of time for completing work.
Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects.
Advanced university degree (Master’s degree or equivalent) in business administration, management or related area. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in administration, conference management or related field is required. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
- Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
- Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all Staff are expected to move periodically to new functions In their careers In accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
The United Nations is an international organization founded in 1945 after the Second World War by 51 countries committed to maintaining...