CONTRACTS MANAGER
First 5 Alameda County - Alameda, CA

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Contracts Manager

First 5 Alameda County

First 5 Alameda County (F5AC)'s vision is that every child in Alameda County will have optimal health, development and well-being to reach his or her greatest potential. Our primary goals are to ensure that children are ready for kindergarten-third grade success and are free from abuse and neglect. Please see our website: www.first5alameda.org for our Strategic Plan and reports on the impact of our work.

Definition The Contracts Manager provides technical assistance and management oversight to contracts throughout the Agency and assists with a variety of grants and contracts compliance and fiscal issues.

This part-time (24-32 hours/week), non-exempt position reports to the Contracts and Grants Administrator, and is classified in the Manager level.

Duties and Responsibilities include, but are not limited to, the following. Nonessential functions are designated NE. Other duties may be assigned.
  • Provides training, technical assistance, and consultation to other First 5 Alameda County (F5AC) staff with contract and grant management responsibilities to ensure that contracts are accurate, comprehensive, and developed and carried out in compliance
  • Recommends contracts for final review and approval by the Contracts and Grants Administrator
  • Supports the Contracts and Grants Administrator with ongoing agency-wide contracts compliance issues
  • Supports the Contracts and Grants Administrator with management of awards received from external sources (i.e. Federal, State, County, private foundations)
  • Assists program staff with awards budget development and management (i.e. tracking and reconciling program expenses, mid-year budget modifications, calculating accruals for year-end)
  • Provides support to the Office Manager regarding oversight of the agency-wide awards management database
  • Conducts quarterly internal audits of contracts to ensure compliance with F5AC Contracting and Procurement Policies
  • Supports the Contracts and Grants Administrator with compliance requirements set forth by the State in regards to annual audits
  • May be assigned to manage or participate in Agency program-related contracts, work groups, or projects (NE)
Minimum Qualifications Education Bachelor degree in business, accounting, finance, public administration, public health, or related field. A Master's degree may be substituted for one year of the required experience.

And Experience Minimum three years of full-time progressively responsible experience in a comparable public or private organization, a community development agency, or an education institution which included the responsibility for program management or administration. One year of experience with contracts and/or grants management, contract negotiations, or similar financial responsibilities required.

Knowledge and Abilities Knowledge of
  • Applicable state laws, rules and regulations
  • Principles and practices of contract negotiation, development and management
  • Budget creation, monitoring and management
  • General accounting principles and practices, particularly for public agencies, and financial recordkeeping procedures and systems preferred
  • Program development, planning and evaluation methodologies
  • Community resources and Alameda County organizations preferred
  • Proficiency in Microsoft Office Suite, use of the internet for research
  • Establish and maintain effective, collaborative working relationships with a wide range of professionals including but not limited to, F5AC staff, partnering agencies, community partners and providers
  • Coordinate and/or provide informal and formal trainings and presentations to diverse audiences
  • Effectively represent the program and agency in meetings
  • Plan, monitor and evaluate program and service delivery
  • Develop and maintain data collection and reporting processes
  • Accurately perform common business-related math functions
  • Demonstrate cultural awareness and sensitivity in a variety of contexts
  • Work in a multidisciplinary team setting
  • Think proactively, anticipate and identify problems, gather information/data to analyze situations, and develop effective recommendations and solutions
  • Exercise sound judgment within generally established policies and procedures to select appropriate strategies and make and carry out effective decisions
  • Communicate clearly and effectively, orally and in writing, to staff, the Commission, partners, and the public; demonstrate strong writing and editing skills
  • Read, analyze and interpret common professional publications, policy documents, financial reports and related business documents and information
  • Demonstrate initiative and work independently with little supervision
  • Plan and organize work to ensure organizational and program goals are achieved; pay strong attention to detail
  • Meet attendance requirements of the position, be punctual and timely in meeting all requirements for work performance
  • Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures
Ability to

Physical Demands and Work Environment

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Mobility to work in a standard office environment and attend off-site meetings; mobility and manual dexterity to use standard office equipment and handle documents; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone
  • May occasionally lift and/or move heavy (up to 25 pounds) items such as furniture and boxes
  • The primary work environment is a normal office setting. The noise level is usually moderate.
Salary

$55,000 ($26.44/hour) to start (annual salary listed is for full-time; will be prorated dependent upon hours worked), plus excellent benefits

How to apply

Please send a cover letter and copy of your resume to humanresources@first5alameda.org or mail to:

Shandra Sheard

First 5 Alameda County

1115 Atlantic Avenue

Alameda, CA 94501

Application Period

Open until filled

Equal Opportunity Employment

First 5 Alameda County is an equal opportunity employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply.

It is the policy of First 5 Alameda County to afford equal opportunity in all aspects of employment to all persons without discrimination on the basis of race, religion (including religious dress or grooming), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), national origin, ethnicity, age, physical or mental disabilities, color, marital status, sexual orientation, gender identify or expression, genetic information, medical condition, exercise of rights under the Pregnancy Disability Leave Law or the California Family Rights Act, or any other basis protected by applicable law. This policy shall apply to all employees and applicants for employment, and extends to all phases of employment, including recruitment, hiring, training, promotion, discharge or layoff, rehiring, compensation, and benefits.

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