Performs a variety of specialized clerical duties related to the processing and maintenance of legal and court records.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
Prepares, processes and maintains legal records, court files, minutes, calendars, and dockets. Maintains docket records and diary of transactions.
Receives, verifies, and examines legal forms and court exhibits to ensure adherence to court procedures. Accepts or rejects bonds based on specified criteria. Issues receipts for materials and payments.
Processes and indexes a variety of reports and other materials according to established procedures.
Provides information in both spanish and english concerning general court procedures to the general public and other departments and agencies.
Attends court proceedings and records minutes. Records case dispositions, court orders and arrangements for payment of court fees.
Types letters, memoranda, and reports as necessary.
Performs other related duties as required.
KNOWLEDGE, SKILLS, & ABILITIES
Some knowledge of general office policies, procedures and practices.
Some knowledge of legal terminology and procedures.
Some knowledge of English grammar and spelling, and arithmetic.
Ability to perform accurate computations and verifications of data.
Ability to operate word processing and other office equipment.
Ability to work effectively with others.
Ability to use a computer terminal to quickly and accurately enter data.
Ability to speak, read and write in both spanish and english.
Note: Minimum Qualifications MUST be attained before the recruitment ending date.
Graduation from high school or possession of a GED Certificate; and
Two years of clerical experience one of which included the processing, examining, preparing or reviewing of any type of legal document; and
Fluency in both spanish and english; and
A passing score on a written test.
EXAMINATION : Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.
VETERANS' PREFERENCE : Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.
DRUG-FREE WORK PLACE : The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.
NOTE : Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.
NOTE : Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County. They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.