CPS PA Admin Asst II
Texas Department of Family and Protective Services - Beaumont, TX

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CPS PA Admin Asst II - The position provides administrative support to Child Protective Services Program Administrator. The position interacts routinely with Texas Department of Family & Protective Services (DFPS) staff and the general public.

Essential Job Functions:
Prepares, reviews and edits reports based on data provided by program tracking and reporting systems.
• Handles inquiries and complaint calls, responds to questions, takes messages, and provides referral information to clients or staff.
• Performs liaison duties between Program Administrator (PA) and district, regional, state office and administrative staff by coordinating information, scheduling meetings, etc.,
• Coordinates the purchases and receipt and distribution of office furniture and supplies.
• Processes incoming and outgoing mail for the Program Administrator (PA).
• Coordinates and completes special projects and assignments involving various program related activities.
• Maintains filing and record keeping systems.
• Tracks and coordinates various types of inquiries and administrative actions.
• Provides notary public services.
• Provides guidance, back-up or training to program clerical staff and serve as an information resource to regional staff.
• Coordinates travel arrangements and prepares appropriate vouchers and forms.
• Performs other duties as assigned and required to maintain unit operations.
• Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.
• Attends work regularly in accordance with agency leave policy.
Knowledge Skills Abilities:
Knowledge of computers.
• Skill in using Microsoft Word and Excel.
• Skill in working in an office supporting several staff members.
• Ability to effectively handle multiple assignments in a dynamic environment.
• Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.
Registration or Licensure Requirements:
None

Initial Selection Criteria:
Minimum qualifications section will include education and experience.
• Graduation from high school or equivalent
• Two years full-time administrative support, general office, clerical, secretarial or PRS experience. Acceptable Substitutions:
• Sixty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
Additional Information:
Unit K5, Supervisor Josephine Robinson In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Texas Department of Family and Protective Services - 11 months ago - save job - block