CPS PA Admin Asst II - The position provides administrative support to Child Protective Services Program Administrator. The position interacts routinely with Texas Department of Family & Protective Services (DFPS) staff and the general public.
Essential Job Functions:
• Prepares, reviews and edits reports based on data provided by program tracking and reporting systems.
• Handles inquiries and complaint calls, responds to questions, takes messages, and provides referral information to clients or staff.
• Performs liaison duties between Program Administrator (PA) and district, regional, state office and administrative staff by coordinating information, scheduling meetings, etc.,
• Coordinates the purchases and receipt and distribution of office furniture and supplies.
• Processes incoming and outgoing mail for the Program Administrator (PA).
• Coordinates and completes special projects and assignments involving various program related activities.
• Maintains filing and record keeping systems.
• Tracks and coordinates various types of inquiries and administrative actions.
• Provides notary public services.
• Provides guidance, back-up or training to program clerical staff and serve as an information resource to regional staff.
• Coordinates travel arrangements and prepares appropriate vouchers and forms.
• Performs other duties as assigned and required to maintain unit operations.
• Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.
• Attends work regularly in accordance with agency leave policy.
Knowledge Skills Abilities:
• Knowledge of computers.
• Skill in using Microsoft Word and Excel.
• Skill in working in an office supporting several staff members.
• Ability to effectively handle multiple assignments in a dynamic environment.
• Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.
Registration or Licensure Requirements:
Initial Selection Criteria:
Minimum qualifications section will include education and experience.
• Graduation from high school or equivalent
• Two years full-time administrative support, general office, clerical, secretarial or PRS experience. Acceptable Substitutions:
• Sixty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience
Unit K5, Supervisor Josephine Robinson
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.