The position will be responsible for providing administrative support and managing office services for the Department of Technology Services-Cable Office. The position must possess extensive administrative experience, including experience with various software packages including MS Office Suite and Oracle EBS system.
Financial Systems: creating requisitions, direct purchase orders, invoice payments, and employee reimbursements using the County' s Oracle EBS accounting systems; and managing invoice and payment documents using hard copy and on-line record keeping systems.
Document Systems: creating, editing, and preparing working and finalized documents using Microsoft Office suite (Word, Excel, Access, Outlook, Power Point).
General Administrative: ordering office supplies; maintaining office equipment (printers, copy machine, fax machine); preparing work orders for phone moves/adds/changes; print shop requests; facility maintenance; maintaining document management systems (files, document scanning, retention and archival procedures); maintaining staff calendars as requested; receiving visitors; answering telephones; and processing incoming and outgoing mail.
Meeting Support: planning or organizing meetings and special events to include locating facilities and notifying participants, preparing meeting materials and packets, arranging for audio/visual equipment and food and beverage services as required, providing staff support during meetings and events, and taking meeting notes or minutes as requested.
Other: The position may be assigned other administrative duties as required and may direct or lead the work of temporaries, and/or volunteers.
Proficient use of personal computers in a Windows environment, Oracle EBS systems including Accounts Payable Clerk and Buyer modules, as well as office applications such as Outlook, Word, Excel, Access and PowerPoint is required. The ability to work in a team environment, complete multiple-tasks independently and interpersonal skills to carry out duties listed above is also required.
Additional Employment Information
Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to firstname.lastname@example.org . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.
Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .
Experience: Four (4) years of administrative aide/office support experience.
Education: Completion of high school or High School Certificate of completion recognized in the State of Maryland.
Equivalency: An equivalent combination of experience and education may be substituted.
Selected candidate(s) will be required to successfully complete a medical history review prior to appointment.
Resume must include information specific to the preferred criteria listed below. Make sure that your resume references your knowledge, skills, and abilities as they relate to the preferred criteria. Ideally, the preferred criteria should be addressed in a separate section in your resume. The system only allows for one document to be submitted so your preferred criteria must be part of the resume.
Experience using ERP-Oracle including Accounts Payable and Buyer modules; Experience using Microsoft Office Suite (Outlook, Word, Access, PowerPoint and Excel); Experience working with financial processes including processing invoices, preparation of Requisitions (RQ?s) and Direct Purchase Orders (DPO?s), tacking expenditures using Excel and ERP-Oracle, and managing financial invoice and payment record keeping in both electronic and hard copy format using office filing systems; and Experience providing administrative support, such as monitoring/ordering office supplies, inventory control, drafting and editing office correspondence and documents, keeping calendars, planning and preparing meetings, and answering phones
If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.
All applicants will be reviewed by OHR to determine whether or not they meet minimum qualifications for the position. All applicants who meet minimum qualifications will be reviewed and rated by subject matter experts based on the Preferred Criteria. Based on the results of Preferred Criteria evaluation, applicants will be rated and placed on the Eligible List as either "Qualified" or "Well Qualified." The highest rated applicants will be placed on the Eligible List and may be considered for interview. Employees meeting minimum qualifications who are same grade or higher will be placed on Eligible List as a "Transfer" candidate and may be considered for interview. Note: In the event there are 5 or less minimally qualified candidates, all will be placed on the Eligible List as Qualified and will be interviewed.
Montgomery County Government - 20 months ago