Case Cart Coordinator
West Virginia University Hospitals 19 reviews - Morgantown, WV

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Serves as a liaison/educator between the Sterile Processing (SP) and Perioperative Services (PS) staffs to assure smooth, uninterrupted daily materials support. Facilitates continuous communications and performance improvement as it relates to all surgical instruments, implants, supplies, and equipment provided through the case cart system.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

1. Develops systems with the Operating Room (OR), Ruby Day Surgery Center (RDSC), and Sterile Processing (SP) to insure that the supply, instrument, and equipment needs of the daily operating room schedule are met, monitored by supervision.

2. Engineers logistics of case carts, equipment, and supplies to insure that all are correct and at “point of use” when needed, and coordinates the search for missing items, monitored by supervision.

3. Anticipates the needs of the surgical team and participates in daily rounds with perioperative charge nurses, monitored by supervision.

4. Keeps up to date with the OR schedule, paying special attention to cancellations and additions.

5. Uses MERLIN & SPM printed reports, tracking, and booking system to coordinate the needs of the OR, monitored by supervision.

6. Disseminates charge information to SP to insure that instrumentation and product needs are available to the OR areas to accommodate schedule changes, designing adequate lead time to ensure service excellence.

7. Establishes and maintains communications with the managers of PS, charge personnel, and the management of SP.

8. Acts as liaison and change agent between PS and SP.

9. Coordinates the daily update of case cart requisitions with PS charge personnel or PS clinical preceptors and the SP Manager.

10. Assists the OR and SP in the instrument, capital, and budgeting process.

11. Provides recommendations on the storage and deletion of supplies on top tracks, carts, etc.

12. Monitors Sterile Processing quality assurance and productivity.

13. Conducts formal quality review of case carts each day and trends regular, formal quality control audits of case carts, monitored by supervision.

14. Conducts formal quality review of instruments and trays and identifies trends for correction, monitored by supervision and conducts quality assurance of trays periodically.

15. Monitors instrumentation problems identified by SP and PS staff and coordinates resolutions, monitored by supervision.

16. Collaborates with the SP Manager to establish and present periodic in-services to SP employees, monitored by supervision.

17. Coordinates joint education/in-service programs with Perioperative Services, monitored by supervision.

18. Performs or coordinates in-services for new instrumentation and equipment, monitored by supervision.

19. Coordinates the purchase of all non-capital instrumentation utilized by Perioperative Services and Sterile Processing.

20. Receives, distributes and tracks all instrumentation, including capital which is utilized by PS and SP.

21. Coordinates and tracks instrumentation repairs and coordinates/receives loaners. (Publishes tracking sheet)

22. Responds to immediate physician needs; then develops and implements permanent solution in conjunction with Perioperative Directors, Managers, Preceptors. and Service Team Members.

23. Other related duties as needed.

Performance Standard: Adheres to the established Performance Expectations for WVUH Employees in the areas of People, Service, Performance Improvement, and Shared Values & Culture.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. .

Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills.

• Strong working knowledge of information systems, preferably in the health care setting

• Must demonstrate ability to independently plan, organize, and set priorities in routine and/or emergency situations.

• Must demonstrate the ability to get along well with others.

• Ability to work with the computer and coordinate several functions simultaneously.

Position Requirements
Education and Experience:

• High school diploma and five years related experience.

• Graduate of an approved surgical tech and/or certified central service tech program.

• Strong background knowledge of operating room environment, including universal precautions in the perioperative practice setting.

• Strong background knowledge of sterile processing environment, including packaging systems, sterilization process, care and handling of instrumentation and equipment.

• Ability to read, write and understand English.

Certificates, Licenses, Registrations:

• Must successfully complete Certification through International Association of Healthcare Central Service Materials Management (IAHCSMM). Must successfully complete Certification within 1 year.

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