This is paraprofessional, legal support position providing professional assistance to the attorneys within the City of Jacksonville’s Office of General Counsel. The work will be performed under the general supervision of the assigned Assistant General Counsel(s), Deputy General Counsel, Practice Group Chief, etc. and the work is reviewed through observation, reports, conferences and the achievement of the desired results. Duties will require communications, coordination, and scheduling with clients, vendors, witnesses, opposing counsel and the judiciary.
Examples of Work:
Communications with clients, vendors and witnesses.
Draft, review and revise legal and professional documents.
Review and analyze documents and data to prepare matters for legal representation.
Maintain and organize resources and databases.
Conduct legal research, prepare case files and documents and general administrative assistance as needed.
Provide administrative and litigation support to attorneys.
Communicating with clients and witnesses.
Coordinate and schedule conferences with clients, witnesses and opposing parties.
Ability to analyze plans, data, review and prepare litigation pleading and related documents. Obtain data from clients or second parties.
Create letters, basis of claims, and other forms and create documents from templates as necessary.
Track and prepare both electronic and hard copy reports and summaries consisting of the status of litigation cases and matters including but not limited to case contracts, deadlines, depositions, medical records, pertinent facts and pending arguments.
Monitor all litigation cases docketed via an electronic filing system (such as the Federal system’s PACER) and provide regular reports regarding the same.
Establishes, organizes and maintains physical evidence and exhibits, attorney trial notebooks, witness notebooks, document indexes and lists.
Must be highly confidential to protect the Consolidated Government's privacy and proprietary information.
Complete and enter time and billing on a daily basis and time sheets on a weekly basis.
Perform other duties as may be assigned from time to time.
Understands disciplinary rules and ethical boundaries relative to the position.
Knowledge, Skills and Abilities:
Knowledge of legal principles and practices at a level normally acquired through formal paralegal training and associated experience or litigation practices.
Proficient in Word, WordPerfect, Outlook, Access and Excel data program management.
Knowledge of TABS3 software is a plus.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
Interpersonal skills critical in order to communicate in person, by e-mail and telephone and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Open Requirements/Supplemental Information:
Three to five years of experience in a law office preferred.
LICENSE/CERTIFICATION/REGISTRATION: Must possess one of the following:
CORE Registered Paralegal (CRP) by the National Federation Paralegal Association
PACE Registered Paralegal (RP) by the National Federation Paralegal Association
Certified Paralegal (CP) by the National Association of Legal Assistants
Certified Legal Assistant (CLA) by the National Association of Legal Assistants
Professional Paralegal (PP) by the Association for Legal Professionals (NALS)
Minimum five years of litigation paralegal experience.
FL Class E Driver’s License is required prior to appointment and must be maintained. Must meet standards required to obtain a City of Jacksonville driver’s license.
In accordance with the City of Jacksonville Ordinance 116.910, effective July 1, 2012, any person who is hired or appointed by the City of Jacksonville and does not reside within Duval County at the time of hire, will have six (6) months to establish permanent residency within the boundaries of Duval County. Failure to establish permanent residency within six (6) months shall constitute resignation from employment. Effective July 1, 2012, any person who is hired or appointed by the City of Jacksonville and does reside within Duval County at the time of hire, but subsequently moves his/her permanent residence outside the boundaries of Duval County, shall constitute resignation from employment.
ONLINE APPLICATION REQUIRED. Apply at www.coj.net , upload resume, paralegal certification, and if claiming veteran’s preference, DD-214 (Form 4) for consideration.
Although you are attaching your resume for inclusion with your application, it is important your application provides all the relevant education and experience you possess. Otherwise, your application will be considered incomplete.
City of Jacksonville, FL - 21 months ago
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