Chief Academic Officer
Pueblo Community College - Pueblo, CO

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Position Title:
Chief Academic Officer

(Essential Functions Modified 4/5/13)

Position Number:


Office of Academic Affairs

Release Date/Closing Date:
03/28/2013 – 04/18/2013

Applications are due by 4:00 pm on the close date. Applications received after the close date will not be accepted. Post-marks will not be accepted.

Department/Division Purpose:
The Chief Academic Officer (CAO) provides academic leadership across the entire College, including teaching sites, campuses, and academic divisions; and ensures academic quality, consistency, and student success through the administration of College and System policies, procedures, and protocols. The CAO has final decision making responsibility regarding all academic, non-personnel matters concerning Pueblo Community College.

Job Summary Statement:
Pueblo Community College is an Academic Quality Improvement Program (AQIP) Institution. “An institution in AQIP demonstrates how it meets accreditation standards and expectations through a sequence of events that align with the ongoing activities of an institution striving to improve its performance.” PCC expects all employees to integrate the principles and tools of continuous quality improvement into their daily activities. Customer focus, college service, and commitment to assist the College in achieving its mission and vision are expected for all employees. In addition, all employees are expected to utilize available technology in the completion of their duties.

This 1.0 FTE administrative position specifically exists to provide leadership and direction of all curriculum and academic delivery processes and services across all divisions, all campuses, and all teaching sites of the college. Under the guidance of the College President and in cooperation with the academic division deans, this position is responsible for the management of all educational curriculum and assigned academic support services. In addition, this position is responsible for coordinating the planning, development, implementation, and evaluation of all instructional programs. This position will be responsible for the academic support services offered by the college, as well as for the planning and administration of the CAO’s budget and resource allocation, including external funding and equipment and facilities. This position does not supervise the academic deans or divisions, but provides institutional framework of academic standards, policies, rules, or laws that must be met in order to be a leading educational institution. Academic divisions are led by high performance deans who will partner with this position on defining and meeting institutional academic success measures. This position requires frequent attendance, participation, and leadership in meetings, training sessions, or other related functions.

The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus, college service, and a willingness to assist as needed are expectations for all employees.

Essential Functions:
% of Time

Support the achievement of academic operations across all campuses and sites by:

  • Serving as the Chief Academic Officer (CAO) for the College by ensuring that all CCCS system academic requirements are met, serving on required committees, and coordinating College academic initiatives.
  • Developing and maintaining familiarity with the policies and programs of state, regional and federal agencies and accrediting bodies related to the educational work of the College and utilizing this knowledge in carrying out the duties of the position.
  • Monitoring all activities required by college, state and federal guidelines.
  • Providing leadership by assisting with meeting the key strategic initiatives and serving on internal governance groups such as the President’s Cabinet.
  • Coordinating the development of academic programs and curricula and assisting the academic deans in program and curricula development in accordance with Board, State, and Federal requirements.
  • Ensuring the delivery of instruction with innovative methods.
  • Ensuring effective processes and protocols are developed and implemented for the credentialing of PCC CTE faculty and instructors. This includes assisting the appropriate dean with administration of CTE programs.
  • Monitoring all activities required for program and institutional accreditation, internal and external program reviews, credentialing requirements, CTE local plans, and institutional effectiveness processes.
  • Maintaining partnerships with secondary schools and four-year colleges to facilitate the transfer of students.
  • Ensuring continuous quality improvement through implementation and usage of assessment of student learning outcomes, collection of data, and maintenance of outcomes records.
  • Investigating and coordinating development of viable new academic programs to meet the needs of students and the communities served by the college.
  • Coordinating with academic deans in analyzing instructional program viability for revision, improvement, expansion or contraction via the Academic Resource Management tool as deemed appropriate.
  • Serving as CAO on the College Curriculum and Academic Standards Committee

Support the President’s direction for internal/external communications regarding instructional matters and resolution of problems by:

  • Providing primary leadership for the Dean’s Team in the development of consensus among instructional divisions, branches, and sites of the college.
  • Working collaboratively with administrators specific to student success, campus operations, and academic services across all divisions, branches, and sites.
  • Representing the college in negotiations for articulation and transfer agreements with area schools, technical colleges and four-year colleges and universities.

Adhere to the governing rules of CCCS, the fiscal rules of the State of Colorado, individual accrediting bodies, and CDHE by:

  • Developing, coordinating and administering budgets related to the office of the Chief Academic Officer.
  • Assisting the academic deans in planning and administering their division's departmental budgets.
  • Works with division deans and Grant Writer in pursuing grants and alternative funding sources to support the academic divisions’ programs.
  • Providing general oversight and institutional review of the biweekly/monthly employment contracts/teaching loads. Academic deans have the primary responsibility and accountability for contracts and loads and this position will provide additional support and analysis on a global perspective.
  • Coordinating and overseeing the annual planning and evaluation cycle as it pertains for all faculty and staff in the academic divisions. Assists deans with identification of professional development needs and coordination of deliver to faculty and instructors.

Support college initiatives across the academic divisions and between other entities across the campuses by:

  • Assisting the academic deans in supervising faculty and staff involved in instruction.
  • Serving as the second level contact for faculty and students with concerns regarding academic issues if the concern was not resolved at the academic dean level.
Leading institutional initiatives related to the Assessment of Student Learning in compliance with AQIP standards

  • Participating in All Faculty meetings.
  • Serving as an administrative liaison to assigned faculty or ad hoc committees.
  • Attending and participating in all required meetings, training sessions or other college-wide related functions.

Ensure college operations are supported by communication and support from the Chief Academic Officer by:

  • Informing the College President of all academic program initiatives, outcomes, and progress.
  • Serving in any other capacity to perform duties and responsibilities assigned by the College President.
  • Participating in community programs, including civic, charity, or professional organizations that further the mission of the college.

Ensure Academic Services that improve student performance and retention by:

  • Supervising the operations of the Learning Center, Tutoring Services, Disability Resources, Library, Virtual Campus and all other academic services support functions.

Minimum Qualifications

Applicants must meet all minimum qualifications for the position they are seeking as of the date of the application, unless otherwise specified. Experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Part-time teaching experience will be based on a ratio of 36 credit hours = 1 year of experience.

Master’s Degree from a regionally accredited institution.


Licenses or Certifications:

Three years of experience as an academic department chair or dean in an instructional area at an accredited institution of higher education, preferably a community college.

Special knowledge, skills, abilities:
Knowledge of new developments, current trends and new methods and techniques in instructional methodology.

Verifiable experience in a position that required the ability to assess learning outcomes in order to continuously improve the quality of instruction in the division and at the College.

Verifiable experience a position that required utilizing computer skills to include Microsoft Word, Outlook and Excel.

Demonstrated and verifiable experience in a position that required frequent attendance, participation, and leadership in meetings, training sessions, or other related functions.

Preferred Qualifications

Doctorate from a regionally accredited institution in higher education leadership, or related field.


Licenses or Certifications:

  • Three years of experience as an academic department chair or dean in an accredited institution of higher education, and three years of experience teaching in an academic discipline or program, preferably at a community college.
  • Verifiable experience in the submission and administration of grants.
Special knowledge, skills, abilities:
  • Demonstration of knowledge of and ability to implement new instructional curricula and academic support services.
  • Demonstrated knowledge of current trends in academic support services.
  • Demonstrated excellent oral and written skills.
  • Commitment to working with a diverse population.
  • Verifiable active participation in community programs including civic, charity, or professional organizations.
Salary Information

Compensation based on education and experience. In addition to salary, PCC offers an excellent benefits package which includes health, dental, vision, life insurance, and retirement.

Application Process

To be considered for a position, applicants must submit a PCC Application, voluntary Affirmative Action form, letter of interest, resume, and unofficial transcripts to or by mailing applicant packets to: Human Resources

900 W Orman Ave

Pueblo, CO 81004

Selection Process

--All applications received by the close date will be considered.

--After the position closes, applicants will be screened based on the posted MINIMUM QUALIFICATIONS

--Applicants meeting minimum qualifications will be moved to the Screening Committee. The Screening Committee will determine the applicants who will be offered interviews and those applicants will be contacted via email or telephone.

--Once a job offer has been accepted, all applicants will be notified via email.

--Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on your application and may not be eligible for consideration.

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