The Chief Financial Officer (CFO) will be responsible for all aspects of financial planning, reporting, strategically managing accounting and financial products, and overseeing the Information Technology activities of the Capital Area Food Bank (CAFB). This position will provide leadership and coordination in the administrative, business planning, accounting, and budgeting efforts for CAFB. Reporting to the President & CEO and serving as a member of the Executive Management Team this position provides leadership for all aspects of the organization's financial functions.
- Responsible for ensuring that CAFBs annual audit is completed in a timely manner and without findings.
- Prepares a budget that meets the strategic goals of the CAFB. Manages the fiscal budgeting process and sets timelines for completion.
- Directs and guides the development of annual organization budget by department and by program and provides support and assistance to management in the development of line item budgets.
- Provides and reviews quarterly reports for program management, assisting staff in understanding and utilizing budgets.
- Monitors and recommends budget adjustments as required during the fiscal year.
General Ledger (through Controller function)
- Provides overall management to the Finance Department, ensures that CAFBs financial and accounting systems are operating in accordance with GAAP standards; that CAFB is financially solvent; and that CAFBs financial systems and controls are adequate to protect the assets and reputation of the organization.
- Create, coordinate, and evaluate the financial programs and supporting information systems of the organization to include budgeting, planning, and asset management.
- Ensure compliance with local, state, and federal authorities.
- Prepare financial statements and reports.
- Establish and maintain appropriate internal control safeguards.
- Interact with other managers to provide consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
- Oversee monthly and quarterly assessments and forecasts of CAFBs financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.
- Manage grantor contracts and reimbursement requests.
- Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
- Develops, maintains and directs system for purchasing and paying for goods and services, utilizing standard business practices.
- Maintains security of all check stock and vouchers.
- Maintains all records, in accordance with generally accepted accounting procedures, as required or needed by the organization.
Grant Management (through Controller function)
- Reconcile bank and investment accounts monthly.
- Maintain subsidiary ledgers for various balance sheet accounts and reconcile all balance sheet accounts to supporting documentation monthly.
- Maintain fixed asset and depreciation records of the organization.
- Prepare monthly financial statements for review by the President & CEO and presentation to the finance committee and board of directors.
- In connection with the Grants department & other program directors as needed, maintain grant records to enable monthly and/or quarterly reporting to grantors.
- Assist in working with department directors and grantors in understanding the accounting requirements for grants.
- Monitor elements of grants and contracts and maintain comprehensive files of all paperwork to support billings and other recordkeeping required in the grants and contracts.
- Ensures that CAFB technology and network is adequate to meet the growing needs of the organization.
- Assesses and plans for CAFB technology needs (hardware, software, network and internet, phone system and intranet).
Payroll (through Controller function)
- Lead staff in making sure that CAFB insurance needs are taken care of; serves as liaison to insurance broker - Board liability; General liability; and Vehicle insurance.
Purchasing/Inventory (through Controller function)
- Oversee the preparation of bi-weekly payroll for salaried and hourly employees, carried out by payroll coordinator.
- Prepare quarterly and annual payroll tax reports.
- Summarize retirement plan contributions and prepare support for amounts paid to provider.
- Ensures that the agency has reasonable and accountable policies and practices in place, and followed for purchasing and accounting, inventory and accounting of donations.
- Assesses needs for inventory items, develops a plan for purchase, replacement and maintenance of CAFB equipment. Maintains inventory records.
- Improve the operational systems, processes and policies in support of CAFBs mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
- Manage and increase the effectiveness and efficiency of Support Services (IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
- Oversee overall financial management, planning, systems and controls.
Capital Campaign Accounting
- Oversee CAFB insurance policies.
- Maintain all contracts.
- Responsible for accurate accounting of all campaign pledges and timely payments against those pledges.
- Responsible for all aspects of construction accounting as CAFB moves forward with construction of a new facility.
Education, Experience, and Training
1. Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA). Accounting or Finance degree required.
2. Current and valid CPA required.
3. Fifteen year’s full-time, wage-earning experience in nonprofit financial management and nonprofit accounting and/or Governmental contracting required.
4. Five year’s Controller experience required (experience in Public Accounting preferred).
5. Working knowledge and demonstrated experience working with capital campaigns required.
6. Proficiency in General Ledger Accounting, preparing reconciliations, and audit lead sheets required.
7. Experience in distribution industry with inventory experience required.
Knowledge and Skills
1. Demonstrated knowledge in financial management, government grants management, risk management, and planning and forecasting.
2. Strong analytical and organizations skills a must.
3. Demonstrated proficiency in various modular based Accounting Software. (MIP, Sage, Great Plains, Sage, etc.).
4. Excellent written, oral and interpersonal communication skills. In particular, the ability to understand and organize detailed information and to write about or talk extemporaneously on that information.
5. Ability to work independently with minimal supervision to achieve deadlines.
6. Must have a strong ethical character, good judgment and discretion; capable of handling confidential and financial information.
7. Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
8. Ability to work effectively with other Food Bank staff and volunteers.
Feeding America - 19 months ago