Job Title: Chief Financial Offier
Reports To: Chief Operating Officer
Department: Financial Administration
Target Salary: Commensurate with Experience
FLSA Status: Exempt
Number of Positions: 1
Accepting Applications: 08/20/2012 until filled
This position is being recruited through Hudepohl & Associates. After applying, please forward a letter of interest to firstname.lastname@example.org or call 614-854-7300 with questions.
Summary: Responsible for directing and managing the activities of the finance division, including the following departments: financial reporting, investment accounting; employer reporting; and administrative services.
Essential Duties and Responsibilities of the position include, but are not limited to, the following. Additional responsibilities may be assigned.
1. Participates as a member of organization’s executive management team responsible for participating in and contributing to executive level decision-making, including strategic planning, budgeting and priority setting.
2. Prepares and makes presentations to OPERS Board to facilitate its decision-making on finance-related issues.
3. Analyzes OPERS’ financial and actuarial data and trends to identify significant financial issues and areas to improve the financial processes and performance of the System.
4. Assures successful conduct of projects that are managed within the finance division and of organization-wide projects that require coordination with other divisions.
5. Oversees and performs, as appropriate, supervisory and management functions for the division including recruiting, performance management, staff training and professional development. Fosters culture of teamwork, cohesiveness within the division and with other divisions of the organization.
6. Ensures customer-service focused work policy for division.
Accounting (General and Investment)
1. Working through the Assistant Director of Financial Reporting, oversees general accounting functions, including oversight of preparation of internal and external financial reports (CAFR, PAFR, monthly administrative reports, quarterly payroll tax reporting, and other regular financial reports).
2. Working through the Assistant Director of Investment Accounting , oversees the investment accounting operations, including managing the relationship with the organization’s custodian bank and ensuring appropriate reporting of investments, performance, and other key information.
3. Assures that adequate internal controls and appropriate policies and procedures are in place and documented to ensure accuracy and completeness of financial data and compliance with all applicable laws and accounting standards.
4. Assures that major financial routines are supported by appropriate software and processes and are properly integrated to ensure timely and accurate processing of transactions and production of reports.
1. Working through the Assistant Director of Financial Reporting and with other directors, oversees preparation of the annual administrative and capital budgets, quarterly budget review process, variance reports, budget transfer and capital reports. Oversees ongoing monitoring and compliance with the budget, preparation of analysis of budget options, assisting other divisions in carrying out budget responsibilities, and reporting periodically to the board, executive director and other directors on status of the budget.
2. Directs and oversees studies of general economic, business and financial conditions and their impact on the organization. Oversees the preparation of analysis of operational issues for their financial impact on the organization including cost/benefit analyses and forecasting of workload demands and their effects on the budget.
1. Provides input to the Executive Director on funding alternatives to maintain a 30 year funding status for pension, and plan design changes necessary to maintain the funding status of pension and health care benefits for current and future retirees.
2. Oversees information technology system enhancements that enhance the quality of member data and financial data that serves as the basis for the pension and health care actuarial valuations.
1. Working through the Tax Manager, oversee the accurate and timely remittance of all tax returns and related deposits to the Internal Revenue Service and Ohio Department of Taxation within required deadlines.
2. Direct and oversee the monitoring of benefit systems and identify potential improvements to tax related computations and reporting. Oversee the development of new or revised programming to ensure tax impacts are properly included or maintained and solutions are implemented in response to system problems and changing tax legislation
1. Supervises Manager of Employer Outreach and the Manager of Payments and Compliance who are responsible for ensuring the timely receipt of member and employer contributions and accurate reporting and posting of contributions to members’ accounts.
2. Assists Manager of Employer Outreach and the Manager of Payments and Compliance in complex earnable salary and membership determinations.
3. Oversees Employer Outreach Program to facilitate positive, constructive relationships with and timely compliance from the over 3,700 employer units contributing to OPERS.
1. Working through the Assistant Director of Administrative Services, oversees office services and the mail room, records and imaging, the print center and facilities management, including new construction of facilities, maintenance of existing facilities and management of the leased facilities.
2. Assists Assistant Director of Administrative Services with risk management duties including working with insurance agency when processing claims, assuring adequate coverage is maintained, and bidding the coverage periodically.
3. Working through Assistant Director, oversees all phases of the board election process including: publicizing, processing petitions, contracting with vendors and certifying results to the retirement board.
4. Working through Assistant Director, oversees the centralized purchasing function and assures compliance with competitive bid requirements.
1. Working through and with various departments and individuals, offers suggestions on maximizing OPERS’ cash earnings potential by assisting in the establishment of procedures which result in both the timely collection of receivables and the maximization of the time value of money in the payment of expenses and benefits. Working through the Assistant Director of Financial Reporting assures that cash forecasts are provided to the Investment Division in a timely fashion.
Organizational and Human Resources
1. Performs all supervisory and management functions in accordance with OPERS’ practices and policies, including:
2. Annually, develops objectives for direct reports consistent with the Strategic Plan, monitors progress toward achievement of objectives, and engages in a regular dialogue with direct reports on progress toward objectives.
- Recruiting, developing, and retaining a qualified and competent professional staff
- Providing training, education, and professional development for staff
- Providing regular periodic evaluations of staff members and constructive guidance for employee growth and development
- Emphasizing and promoting professional and ethical conduct
- Contributing toward the achievement of organizational goals regarding workforce diversity
- Assisting with any necessary corrective actions in conjunction with Human Resources.
3. Fosters an atmosphere of teamwork and cohesiveness with the department and with other departments organization-wide.
4. Prepares and submits annual operating budget for the Finance Division.
5. Manages to the approved annual operating budgets
Leadership and Professional Competencies : To perform the job successfully, an individual needs to demonstrate the following competencies:
Job Knowledge/Professional Skills :
Leading Change :
- Possesses knowledge of established policies and procedures; possesses sufficient skills and knowledge to perform all parts of the job effectively and efficiently
- Meets work standards, schedules, and deadlines; demonstrates efficiency in completing duties
- Provides technical assistance to others and is consulted by others on technical matters
- Service Motivation: Creates and sustains an organizational culture which encourages others to provide the quality of service essential to high performance.
- Vision: Builds a shared vision with others. Influences others to translate vision into action.
- Enterprise Guardian: Through courageous decision making that supports enterprise or unit-wide interests.
- Resilience: Maintains focus and intensity and remains optimistic and persistent, even under adversity.
- Creativity & Innovation: Creates a work environment that encourages creative thinking and innovation.
- Flexibility: Is open to change and new information.
- Integrity/Honesty: Builds a culture where trust and integrity are expected and practiced.
- Team Building: Inspires, motivates, and guides others toward goal accomplishments.
- Conflict Management: Manages and resolves conflicts and disagreements in a positive and constructive manner to minimize negative impact.
- Empowerment: Instills in subordinate leaders the responsibility of find ways to empower direct reports and others to think outside the box in regards to challenges and solutions without the fear of retaliation for mistakes.
- Communication & Feedback: Gives ongoing performance feedback throughout the year. Gives timely, constructive feedback.
- Decisiveness: Exercises good judgment by making sound and well-informed decisions.
- Accountability: Holds self and others accountable for rules and responsibilities.
- Customer Service: Anticipates and meets the need of clients.
- End-to-end Process: After receiving recommendations, asks for a commitment to take action.
- Technical Credibility: Is able to make sound hiring and capital resource decisions and to address training and development needs.
- Crisis Management: Stays calm and effective during crises.
- Human Resources Management: Assesses current and future staffing needs based on organizational goals and budget realities.
- Planning/Project Management: Prioritizes projects/resources according to organizational vision.
- Technology Management: Understands the impact of technological changes on the organization.
- Capacity Planning: Forecasts workloads and plans to ensure necessary resources in advance.
- Interpersonal skills: Facilitates an open exchange of ideas and foster an atmosphere of open communication.
- Partnering: Collaborates across boundaries, and finds common ground with a widening range of stakeholders.
- Written Communication: Expresses facts and ideas in writing in a clear, convincing and organized manner.
- Influencing/Negotiating: Facilitates "win-win" situations.
- Problem Solving: Works together with others to effectively identify and analyze problems
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Master's degree preferred, bachelor’s degree required; and 10-15 years experience preferably with a public pension fund in the accounting/finance role and a minimum of 5 years experience in a senior role. Knowledgeable about: GASB Statements and Pronouncements, Internal Revenue Code sections that relate to public pension funds, actuarial funding concepts and overall office administration.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.
Ability to apply advanced mathematical concepts and apply them in accordance with generally accepted accounting and finance principles. This scope will include budgeting, investment performance calculations and probability statistics.
Certificates and Licenses :
Manages seven subordinates who supervise a total of 120 employees under the finance and department of administrative services umbrella: Assistant Director for Financial Reporting; Assistant Director for Investment Accounting,; Assistant Director for Administrative Services, Manager of Employer Outreach; Manager of Payments and Compliance; Tax Manager; and Senior Administrative Assistant. Is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
OPERS - 23 months ago