This class has been designated as a non-classified, non-merit system, at-will position. Work is performed under the general direction of the City Council with wide latitude for the exercise of judgment and initiative subject to State laws and City ordinances. The City Clerk is appointed by the City Council and evaluated by the Council. This class is FLSA exempt-executive. |
The City Clerk is responsible for developing programs and procedures that support the policy direction of the City Council for management of the City’s vital records, serves as secretary to the Local Public Safety Police and Fire Boards, and coordinates City elections. Responsibilities include: attending City Council and Council Committee meetings and serving as official record keeper for the City; overseeing the maintenance of official City records including ordinances, resolutions, policy issue resolutions, City Council Action reports, agendas and minutes; overseeing the posting and advertising of public notices and meetings; preparing formal City Council meeting minutes; and maintaining and distributing the City Code. In addition, the incumbent is responsible for coordinating and conducting City elections, and overseeing the maintenance of City election documents and statistics. As Secretary to the Local Public Safety Police and Fire Boards, the employee provides procedural recommendations and assists in the establishment of Board guidelines for interpretation of state statutes. Division administrative duties include: directing, supervising, and evaluating staff engaged in conducting City elections, and providing City Council support; preparing and monitoring the division budget; overseeing day-to-day activities; and performing short- and long-range planning. Work requires communication with a variety of officials representing State and County government in order to coordinate activities related to the City Clerk's Office, and extensive public contact in responding to questions concerning City elections and City Council actions. The City Clerk also deals with various representatives of City departments in the coordination of activities and resolution of problems. This class performs related duties as required.
Qualifications & Requirements:
Minimum Qualification(s) Required. Any combination of training, education, or experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Public or Business Administration, or a related field. Seven to nine years of progressively responsible administrative support experience, including considerable (3 - 5 years) experience supervising administrative support personnel. Knowledge of pertinent federal, state and local ordinances, codes, and regulations related to municipal elections.
Preferred/Desirable Qualification(s). Certification as a Certified Municipal Clerk is desirable. Knowledge of Arizona election and open meeting laws is preferred. Knowledge of Arizona Revised Statutes Title 16, Elections and Electors and Title 19, Initiative, Referendum and Recall is preferred.
Link to Job Description:
City of Mesa, AZ - 2 years ago