Clerk I (Unit Clerk)
Texas Department of Family and Protective Services - Terrell, TX

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The Clerk I (Unit Clerk) position #82451400 is located on the Child/Adol Unit . Responsible for performing general clerical duties including verbal and written communication and preparing, compiling and maintaining medical records under supervision of the Charge Nurse, Nurse Managers, Nurse Administrators and Nurse Coordinators on duty. Performs duties in accordance with stated policies, procedures and standards of Terrell State Hospital and the Department of State Health Services. Understands that duties, location of work and shift are subject to change as determined by Nursing Administration to meet the needs of the hospital. Dresses appropriately for work assignments.

Essential Job Functions:
Performs clerical functions necessary to organize, maintain and use active patient medical records. Files all documentation received for the patient record immediately upon receipt. Responsible for maintaining the active patient record in the order established in the hospital SOP and/or the MHRS on a continuous basis. Responsible for keeping charts in confidential areas away from any danger of being lost, tampered with or misplaced. Notifies Charge Nurse of any suspicious activity concerning the confidential nature or safety of a chart, and notifies the Director of Medical Records if appropriate action is not being taken. Accurately transcribes physician's orders, faxes orders to pharmacy and makes copies. Prepares consultations/referrals to Clinic, Radiology, Lab, Dietary and other diagnostic tests to the correct form and fax to the appropriate department. Accurately transcribes consultations for referrals to outside facilities and routes to the scheduling coordinator in the Transportation Department. Responsible for ensuring proper completion of all CARE forms and routing to Medical Records Department immediately upon receipt. Participates as treatment team member, attends unit/division meeting s per unit policy and takes notes at the meeting as required. Responsible for establishing a tracking system to assist physicians and other team members in keeping up with formulations, 14-day reviews, 30-day reviews and due dates for AIMS, BPRS and Medicare recertification. Prints physician service report daily. Communicates courteously and confidentially with visitors and other divisions and departments regarding patient or unit activities. Demonstrates a commitment to a culture of safety that promotes respect, dignity, and a reduction in risk to both patients and staff through support of the hospital’s safety and risk management plans, infection control programs, and restraints and seclusion elimination strategies. Responds proactively to avert crisis, but effectively in all psychiatric emergency situations to avoid need for physical intervention. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting roles to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Ability to work cooperatively with others and accept supervision. Ability to demonstrate appropriate telephone etiquette. Must be skilled in general office procedures (typing preferred), proper use of the English language and grammar, and basic computer skills. Must be able to communicate effectively both orally and in writing. Duties may require lifting of objects weighing up to 45 pounds or assistance in lifting of clients. May be required to assist in preventing acts of aggression of clients. Ability to satisfactorily participate in and complete CPR, PMAB, and First Aid and Behavior Therapy.

Registration or Licensure Requirements:
Graduation from an accredited high school or successful completion of GED. Clerical experience preferred.

Initial Selection Criteria:
Ability to type 35 wpm and score 80 or above on the spelling test.

Additional Information:
8-5 (M-F). Must be 18 years of age or older. Must complete a drug test and criminal background check. Located 30 miles east of Dallas, Texas. Terrell State Hospital is a smoke-free facility. Requisition #222593. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individual s with a disability. If you need assistance completing the on-line application, contact the CAPPS service center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Texas Department of Family and Protective Services - 23 months ago - save job - copy to clipboard