Clerk Typist 3
Bloomsburg University of Pennsylvania - Bloomsburg, PA

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This position serves as secretarial support to the Program Manager of the Zeigler Institute for Professional Development to ensure operational efficiencies and effectiveness. This position will be the main contact for issues or concerns if the Program Manager is out of the office.

Primary Duties and Responsibilities: Coordinate all Outreach of the Institute:

Coordinate offices/functions within the Institute and supports the director with all internal and external outreach endeavors/initiatives.

Analyze office clerical operations, communications, recordkeeping and recommend and/or implement changes.

Responsible for the processing and control of documents for the Institute to meet deadlines and coordinate/manage all other pertinent information germane to Institute operations.

Assists Program Manager in developing programs, policies and procedures.

Assists in educating and marketing the program to students, faculty and staff through presentations, programs and initiatives.

Coordinates search and screen processes as needed, serving as a member of the search committee and preparing all necessary correspondence.

Prepares reports and agendas, edits orders, and maintains necessary records as required.

Event Planning:

Coordinates and assists the Program Manager in all arrangements necessary for various ZIPD events throughout the year. This would include reservations, set up, catering, purchasing approvals, signage, supply purchasing, etc.

Must be able to work overtime for evening events.

Assessment:

Compile, organize and present data for the director in support of strategic initiatives.

Extract and sort data from assessments and calculate percentages of participation in various programs.

Education:

Assists in educating and marketing the program to students, faculty and staff through presentations, programs and initiatives.

Miscellaneous:

Conducts various independent research and data collection assignments.

Carries out various secretarial work assignments for annual reports and surveys.

Coordinates Professional Development Committee (PDP) scheduling, minutes, etc.

Work closely with staff, faculty and administration for proper completion of order requests and travel and expense reports.

Completes special assignments and related work as assigned by the Program Manager.

Assists in the preparation of budget estimates and other fiscal and statistical reports.

May assign and review the work of work study students.

The Position Purpose and Description of Duties sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.

Applicant must possess these skills, knowledge, and abilities or to be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge of principles and practices of professional and career development and human resources.

Ability to write effectively and possess excellent knowledge of and ability to apply English grammar, spelling and punctuation to create effective correspondence and reports.

Knowledge of advanced arithmetic which involves calculations similar to adding, subtracting, multiplying, and dividing mixed numbers or complex fractions, conversions of fractions into decimal or percent form, and the use of variable formulas that are selected on a situation or problem basis.

Skill in using a keyboard at a minimum speed rate of 40 words per minute.

Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision making on the most appropriate procedures to be followed in varied courses of action.

Ability to make independent determinations on the best possible resolution to processing problems.

Ability to develop and set up clerical procedures for the process or office activities performed.

Ability to assemble, organize, and present status information from various source materials concerning the operation of a process or office activities.

Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure the adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules.

Ability to ensure confidentiality and discretion in the dissemination of sensitive information.

Ability to instruct and advise clerical employees on the methods and procedures used in a process.

Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation.

Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need by surveying the nature of the item and determining the course of action to execute the presentation.

Ability to establish and maintain effective working relationships with students, faculty, staff, alumni, employers and the general public.

Ability to effectively listen and communicate both orally and in writing to a diverse group of individuals.

Ability to transfer information from formats which occur in random order and present a modified form according to rules and procedures.

Ability to organize work in a manner that ensures the smooth processing and accomplishment of priority items on schedule.

Ability to apply office practices, respect, conduct and actions to maintain effective and productive interpersonal relationships.

Ability to research and collect data in the formulation of reports

Extensive knowledge and ability to apply various computer software packages such as Word, PowerPoint , Access, Excel, as well as the ability to access and research information on the Internet.

Ability to make independent determinations on the best resolution to processing problems.

Ability to operate office and mail processing machines.

Minimum Experience And Training: Six months as a Clerk Typist 2, and educational development to the level of completion of high school; or one year of progressively complex clerical typing experience and completion of high school; or six months of moderately complex clerical typing work and completion of a post high school business curriculum; or any equivalent experience and/or training which provided the required knowledges, skills, and abilities.

Applicants will be rated on the following criteria:

1) Experience working in a fast-paced office setting.

2) Experience with office technology and software programs.

3) Ability to prioritize, multi-task or be flexible in the work place.

4) Ability to collect and compile information from a variety of sources.

5) Interpersonal skills to deal with individuals requiring a variety of information or service(s), i.e. department chair, faculty, students, parents, or equivalent situations.

Finalist must communicate well and successfully complete an interview.

All applicants not currently employed by Bloomsburg University as a clerk typist must successfully complete a typing assessment at the time of the interview to be considered for this position.

Completing this search is contingent upon available funding.

Application Procedure: In order to receive consideration, submit a Bloomsburg University Merit Systems Employment Application to the Office of Human Resources and Labor Relations by 4:30 p.m. on the last day to apply. Applications are available in the Human Resource Office, located in Waller Administration Building or may be downloaded from www.bloomu.edu/jobs. Faxed resumes and/or applications will not be considered.

Bloomsburg University of Pennsylvania is committed to providing equal educational and employment opportunities for all persons without regard to race, color, religion, sex, age or national

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