Clerk Typist Senior
City of Springfield, MA - Springfield, MA

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Responsible for transcription, record and file maintenance, promotional material production, events coordination, mailings, and other administrative support. Work is performed under direct supervision. No supervision is exercised over other employees.

Essential Functions:
  • Performs receptionist duties at front desk.
  • Registers all incoming mail and faxes into log book and distributes to appropriate personnel.
  • Ensures files and records are maintained and stored properly.
  • Coordinates and maintains appointment calendar.
  • Develops presentations, flyers, and brochures for various department events.
  • Prepares and types reports, memorandums, and other correspondence.
  • Makes travel arrangements and coordinates the usage of City vehicles.
  • Maintains supplies by submitting purchase order requests.
  • Sends out notices and reminders and maintains mailing database.

Knowledge, Skills, and Abilities:
  • General office, writing, and computer skills.
  • Knowledge of the Microsoft Office Suite.
  • Ability to proofread and make necessary edits to documents.
  • Ability to multi-task and meet deadlines.
  • Interpersonal skills to handle sensitive and confidential information.

Education and Experience:
  • High school diploma or equivalent.
  • Two years of general office experience.

City of Springfield, MA - 20 months ago - save job