Coding Supervisor
Saratoga Hospital - Saratoga Springs, NY

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I. Summary of Position

This job description provides information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.

The HIS Coding Supervisor plans, organizes and oversees the day to day operations of the HIS department coding/abstracting functions. This position provides leadership to coding staff and ensures staff maintain up to date knowledge and skills.

II. Primary Job Responsibilities

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the position. Primary job responsibilities constitute approximately 90% of the positions work. To be successful, individuals must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions outlined in this position description.

Coordinates the hiring and training of personnel. Conducts performance evaluations and counsels employees in performance improvement. Resolves conflict among staff and investigates and initiates disciplinary actions when appropriate. Coordinates employee schedules to ensure adequate coverage.

Collaborates with the CDI team staff to foster strong relationships with the coding team in the query process and clinical documentation improvement process.

Develops, implements and monitors policies/procedures, quick reference guides, and quality monitors for the coding area.

Monitors and analyzes performance and productivity for coding/abstracting processes to assure quality standards and HIS department and Saratoga Hospital goals are met.

Acts as a resource for the coding staff as well as serve as liaison for the medical staff to address coding related issues and questions. Responsible for ensuring the timely education of the coding team regarding coding/abstracting changes in laws, regulations and policies requirements to ensure compliance.

Assists with the IPRO, insurance, RAC review process and DRG denial review process including submission of appeals in a timely manner.

Provides leadership for process improvement and redesign to improve customer satisfaction, reduce costs and/or meet departmental and organizational goals and objectives.

III. Additional Responsibilities

Prepares statistical reports according to established policy/procedure.

Assists department leadership with preparation and monitoring of HIS budget for areas of responsibility.

Assists the CDI specialists and Corporate Compliance Office with audits.

Assists Patient Accounts Department to resolve concerns.

Other duties as assigned.

IV. Supervisory Responsibilities

Coding Specialists

Lead Coding Specialists

Lead Data Quality Specialist

V. Minimum Qualifications

Bachelor’ Degree in Health Information Management (RHIA) Or Associates Degree in Health Information Management (RHIT) with at least 3 years of related management experience, and a minimum of 3 years of previous coding experience. CCS strongly preferred


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