Communications Associate
International AIDS Vaccine Initiative - New York, NY

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New York Office

Job Description: Senior Media Specialist - New York Office

About IAVI

The International AIDS Vaccine Initiative (IAVI) is a nonprofit scientific and charitable organization founded in 1996 whose mission is to ensure the development of safe, effective, accessible, preventive HIV vaccines for use throughout the world. IAVI's work focuses on four areas: accelerating scientific progress; mobilizing public support through issue advocacy and education; encouraging industrial involvement in AIDS vaccine development; and working to assure global access to a vaccine. IAVI is a young, dynamic and mission-driven organization, and the work environment is fast-paced and intellectually stimulating, relying on the good cheer and high level of cooperation of its committed members.

Key Responsibilities:
Media Work

Support the global communications strategy in both traditional and new media work led by Media Officer.

Monitor current media activity in AIDS vaccine R&D, AIDS prevention, global health, etc to ensure accurate reporting and appropriate responses.

Actively post to new media outlets including Twitter and Facebook under the guidance of the Media Officer.

Assist blog placement process, which could include writing drafts and liaising with outlets

Monitor relevant external blogs to inform content for social media posts and Daily News entries, as well as to flag information/conversations for relevant IAVI staff

Monitor social media accounts for relevant discussion of HIV vaccine R&D and related topics

Support IAVI’s social media accounts (Twitter, Facebook, LinkedIN, YouTube)

Work with production manager to ensure visual requests/enhancements are made to new media outlets

Conduct daily media monitoring and write and distribute Daily News emails to be disseminated to IAVI staff and select partners and stakeholders

Work with communications external affairs teams to brainstorm, develop, and refine organizational messaging

Via IAVI’s internal review process, the Communications Associate will help ensure message accuracy and consistency in all IAVI materials

Draft messaging and communications documents for internal and external purposes

Public website

Support the management and maintenance of all aspects of the public web site

Ensure website is integrated with other new media activities

Internal Communications:
Working with the Director of Global Communications, develop and implement internal communications strategies as necessary, and to develop and refine all internal communications tools, including updating the intranet homepage, developing staff meeting agendas and organizing brown bags and Town Hall meetings. The Communications Associate may play a role in identifying opportunities to celebrate staff and IAVI accomplishments, and in organizing such celebrations.

Communications Team Support .

Provide general support to the communications team, including copy editing and writing tasks

Serve as backup press officer/media outreach representative

Develop annual communications team workplans for specific donors including but not limited to USAID

Define and adjust goals/targets/evaluation measures for IAVI’s communications work

Provide support to the Director Communications managing the COMMS budget including helping to develop and the annual departmental budget, executing day-to-day management of the budget, including tracking expenditures, monitoring actuals, and implementing budget shifts when necessary.

Facilitate the management of departmental contracts and consultants.

. The ideal candidate will have:
Strong writing skills, online technology experience (HTML, SharePoint, PhotoShop a plus)

Ability to juggle multiple tasks; ability to work with diverse teams;

Experience of working in a communications function - including working with the media , and drafting press releases or other external documents, and website management

Excellent editing skills

Knowledge of AIDS vaccines and/or global health/ science issues and advantage

Some experience of monitoring and managing budgets and contracts for services

International AIDS Vaccine Initiative - 2 years ago - save job