Acting under the direction of the Senior Association Manager, the Community Manager is responsible for all areas outlined below.
JOB DUTIES AND RESPONSIBILITIES:
- Administration: The administrative function is to oversee all areas of operation. The association manager will manage the daily business affairs and enforce the rules of assigned properties. Several of the key areas are:
- Maintain the records and files pertinent to the operation and management of the Association.
- Prepare, monitor and revise annual budgets.
- Review actual expenses versus budgeted expenses.
- Analyze reserves for capital improvement upgrades.
- Coordinate and work with insurance company representatives to ensure appropriate coverage with competitive premiums.
- Prepare and distribute resale certificates as required.
- File appropriate reports with the Secretary of State.
- Coordinating completion of the Association annual audit and tax return.
- Enforce the community Association’s rules and policies. Review and modify documentation as required by the Board of Directors.
- Respond immediately to homeowners’ complaints and requests for minor repairs and general assistance.
- Prepare and distribute monthly Board packages and Agenda for meetings.
- Attend meetings (Board, budget and annual), prepare the agenda, advise the Board on various issues.
- Maintain a current and accurate owner roster.
- Meet with the Board of Directors to review the financial status as well as the long-range goals for the Association.
- Distribute necessary correspondence, minutes, and notices from the Board to all homeowners.
- Prepare and coordinate for the annual meeting through the Board of Directors. Distribute notices and proxies. Assist the Board as required.
- Continually strive to update and improve the properties under the directions of the Board of Directors and the homeowners.
- Site Management: The maintenance of landscaping, fire, safety, electrical, mechanical equipment, parking areas, roads, drives, garages, and site lighting.
- Perform regular, on-site inspections of the property.
- Hire, train, and supervise personnel (if required).
- Recommend long-term preventative maintenance and repair programs.
- Order and oversee necessary repairs and maintenance.
- Purchase supplies in bulk, utilizing property manager’s network of suppliers and contractors.
- Prepare a “welcome letter” for new owners.
- Prepare specifications and review proposals for all work by outside contractors. Check references and monitor work in progress.
- Monitor and implement confidence testing of all life support, fire safety equipment, and alarm systems.
- Maintain high standards property appearance.
- Provide emergency service 24 hours a day.
Work directly under the supervision of the Senior Association Manager, for all phases of the operations of the property, including but not limited to, the general administration and maintenance of the physical property; to direct and control all on-site personnel and resources to the end that the property is maintained at all times in good physical condition with stabilized fiscal operation.