Conference Services Coordinator
Weill Cornell Medical College - New York, NY

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Position Summary

The Conference Services Coordinator collaborates with customers about various configurations for room-setups to accommodate different events and schedules meetings with internal customers to ensure meeting setups and all issues/complaints are addressed and resolved.

Position Activities
·
Organizes a high quality, customer focused Conference room service, providing enhanced support to over 10 state-of-the art rooms.
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Acts as first point of contact for all room issues, providing timely response and coordination.
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Enters the work orders with all necessary information through Maintenance Express.
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Reconciles weekly billing for the conference rooms using the established fee schedule.
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Maintains conference room set-up processes to ensure that conference rooms are set up consistently.
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Sets up all meeting room logistics, i.e., AV, food/beverage, cleaning services, between the internal sources
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Liaises closely with the catering, housekeeping and audiovisual services and provides the service support required.
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Advises users on meeting room availability and suitability by using the MRM Room Booking System.
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Coordinates all meeting room bookings.
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Performs other related duties as assigned.
      Qualifications
      Minimum Requirements
      ·
      Associates Degree or equivalent experience / training in high volume conference settings.
      ·
      Organizing and executive ability. Thorough familiarity with conference and event coordination. Proficiency in scheduling and other software programs. Resourcefulness in conducting event support operations to facilitate and support the mission of the conference services unit. Sensitive to the needs of faculty, staff and students and the union’s educational role.
      Highly Desired Requirements
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      Bachelors Degree with experience in hotel or institutional management.
      Skill and Abilities
      ·
      Excellent communication skills and strategic planning ability.
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      High degree of attention to detail and the ability to work under pressure.
      Physical Demands
      ·
      Able to lift 20 lbs
      No relocation assistance is provided for this position.
      Visa sponsorship is not available for this position.
      Founded in 1898, and affiliated with what is now New York-Presbyterian Hospital since 1927, Weill Cornell Medical College is among the top-ranked clinical and medical research centers in the country. In addition to offering degrees in medicine, Cornell also has Ph.D. programs in biomedical research and education at the Weill Graduate School of Medical Sciences, and with neighboring Rockefeller University and the Sloan-Kettering Institute, has established a joint MD-PhD. program for students to intensify their pursuit of Cornell's triple mission of education, research, and patient care.
      Weill Cornell Medical College's educational mission emphasizes the importance of combining a strong foundation in the medical sciences with extensive clinical training in patient care. By promoting a true social commitment, stimulating creativity, and fostering independent thought and study, Weill Cornell Medical College continues to cultivate the best of tomorrow's leaders in the field of medicine.
      Weill Cornell Medical College is an employer and educator recognized for valuing AA/EOE/M/F/Protected Veterans, and Individuals with Disabilities.

      Weill Cornell Medical College - 30+ days ago - save job
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