Depending upon the desired qualifications of the successful candidate, the hiring manager may elect to fill this position at a higher level within the job hierarchy.
The Contract Analyst positions in Energy Services fulfill the contract administration, procurement and billing and financial tracking and reporting functions for the P&Ls managed within Energy Services. These P&Ls are for discretionary services provided to customers and include Electrical Infrastructure, Missions Critical, On-Site Generation, and Indoor Lighting products and services. The Contract Analysts are responsible for customer invoicing under contracts developed and executed by the Energy Services group. They are responsible for completing requisitions for vendor purchase orders and monitoring the systems for processing payments to vendors. The Contract Analysts may be responsible for monitoring compliance with corporate standards for terms and conditions and credit worthiness and for evaluating contractor safety records. The Contract Analysts are also responsible for the tracking and reporting of various financial and operational indicators for Project Managers, Business Development Managers and for Energy Services and higher management.
Receive and enter requisition requests for equipment and contractor services from Project Managers for the creation of purchase orders. Set up Project IDs for financial charging/tracking with the initiation of new projects. Primary interface with Supply Chain. Obtain approval for payment from the requesting Project Manager and, using Company systems, process payments to contractors, suppliers and vendors. Interface with vendor EFT payment systems. Manage vendor contracts. Respond to contractor, supplier and vendor questions concerning payment. Monitor payment history of vendor purchase orders and close them out as appropriate.
At the request of Project Managers and using corporate systems, initiate the issuance of invoices and charges to customers for contracted work. When called for in the customer contract, set up recurring revenue or charges. Primary interface with Company financial and billing departments. Track customer payments and provide timely aging reports to internal stakeholders. On request, follow up with delinquent customers and refer to Legal for collection, if required.
Track various operational and performance variables and provide timely reports to internal stakeholders on customer invoicing, contractor & supplier payments, transaction detail by Project Manager and project and profit/loss. Update monthly management report on proposals under development and projects under construction. Maintain spreadsheets relative to annuity business. Provide ad hoc reports as requested by internal stakeholders.
Project Management Support
Provide monthly financial and purchase order reports to Project Managers. Participates in monthly project reviews with Project Managers. Closes out Project IDs and purchase orders with work completion. Support Project Managers, as necessary, with SalesForce entries. Assists Project Managers with follow up with Power Delivery and Account Management on project status/timesheets/readiness to bill customer, as needed. Monitors and sets up Uniform Commercial Code (UCC) forms with the installation of Company-owned equipment located at customer sites. Supports Project Managers with accrual of project expenses.
Supports the emergency call out system for Project Managers. Assists with the documentation of processes and standards related to Energy Services policies and procedures. Assists with process improvement efforts. Maintains necessary paper files. Performs various administrative duties for Business Support, as requested
Bachelor’s degree from a four-year college or university in Business or Financial Management
Three to five years of job related experience
Computer skills and experience with Excel, Word, Outlook, PeopleSoft, PowerPlant, eMax, PowerAdvocate and CAPS Online
Ability to analyze financial information and recognize significant variances, trends, and irregularities
Ability to work independently or in a team environment
Post-Bachelor’s degree (ex. Masters’ or professional school equivalent.) in Business or Financial Management
Seven to nine years of job related experience
Excellent written and oral communication skills as well as good organizational skills
Three to five years experience with cost analysis and budgeting.
Duke Energy - 23 months ago
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