Contract Management Representative
Dakota County - West Saint Paul, MN

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POSTING TYPE: Open Competitive
DEPARTMENT: Community Services Division
HOURS: Full Time
HIRING RANGE: $54,200 - $59,600/year (C43 DBM Level) (Click here to view full salary range)
LOCATION: West St. Paul
UNION: AFSCME
CLOSE DATE: Open Until Filled

This position negotiates, prepares, manages, monitors and evaluates related contracts and grant agreements to meet the needs of clients served by the Departments in the Community Services Division.

Minimum Qualifications:
  • Bachelor's degree in Business Administration, Public Administration or a related human services field AND
  • Three years experience in contract negotiation and management, financial analysis in a human services agency.
  • Or, an equivalent combination of education and experience, which must at minimum include three years experience as listed above.
PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS:
  • Demonstrated experience managing compliance with contracts and/or government grants. Knowledge of contract compliance and oversight as well as familiarity with legal formalities, rules and regulations, and government obligations. Comprehensive knowledge and experience in technical writing and computer systems.
PREFERRED EDUCATION BEYOND MINIMUM QUALIFICATIONS:
  • Master's degree
Required License(s):
  • Valid driver's license
Duties & Responsibilities:
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Develop and negotiate contractual documents in conjunction with project managers and vendors to ensure compliance with the terms and conditions established by Dakota County. Negotiate contract terms, including expected service provision with performance outcomes, budget and payment rates.
2. Monitor and evaluate contract compliance, and quality assurance and improvement efforts, developing and monitoring corrective action plans as needed.
3. Utilize database systems to collect and analyze data, prepare reports, and present policy options.
4. Prepare Requests for Board Action and other documents to support contracts development and implementation.
5. Interface with County Attorney's Office and Risk Management as required.
6. Help develop and analyze budgets and expenditures to achieve cost effective purchase of services.
7. Assist in grant development and management, as well as monitoring State master contracts.
8. Design, plan, and organize projects; conduct needs assessment and research; develop Request for Proposals (RFPs) and Letters of Interest (LOIs).
9. Provide technical assistance to program staff and vendors, programmatic and financial, and facilitate meetings.
10. Represent the agency on assigned tasks, develop relationships with other units of government, schools, and community organizations.
11. Assist with County's leadership and system coordination efforts.

ESSENTIAL JOB FUNCTIONS: Duties 1, 2, 3, 4, 5, 6 and 9 are essential functions.

Knowledge, Skills & Abilities and Work Environment:
  • Knowledge of federal, state, and county laws, statutes, rules, and policies affecting Community Services programs.
  • Knowledge of day-to-day operations for the Community Services departments.
  • Knowledge of conflict resolution, mediation, facilitation, and negotiation techniques.
  • Knowledge of principles, practices and contract management.
  • Comprehensive knowledge of computer software and information systems.
  • Skill in technical writing.
  • Ability to effectively oversee and analyze program, client, financial, and outcome data.
  • Ability to communicate and present ideas effectively orally and in writing.
  • Ability to work independently and in teams.
  • Considerable ability to work effectively with the public, governmental and County associates, and/or community-based agencies in a collaborative and professional manner.
WORK ENVIRONMENT: Work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as briefcases, notebooks, and work papers. The work is typically performed in an adequately lighted and climate controlled office. Requires occasional travel.

SELECTION PROCESS: . The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

Dakota County Employee Relations
www.co.dakota.mn.us
Main Number 651.438.4435 (contact 8 a.m - 4:30 p.m. Monday - Friday)
Fax 651.438.8178

Dakota County - 16 months ago - save job - block
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