Contract Specialist
Department Of Agriculture - New Orleans, LA

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The mission of the National Finance Center: To design, develop, implement and operate, cost-effective, financial, administrative, and management information system and services supporting the missions of the USDA and its customers.

This position is located in the Office of Chief Financial Officer, National Finance Center (OCFO/NFC), Administrative Management Staff (AMS), Acquisition Management Office (AMO).

This announcement may be used to fill additional similar positions within the Office of the Chief Financial Officer (OCFO).
  • U.S. Citizenship or Naturalized U.S. Citizen
  • Background and/or Security Investigation required
  • Resume' and supporting documents (See How to Apply)
  • Travel relocation and expenses will NOT be paid

DUTIES: As a Contract Specialist , you will be responsible for the following:

- Developing procurement plans by utilizing previous procurement history, conducting market surveys and reviewing specifications and technical data packages for sufficiency.
-Reviewing requisitions, specifications and technical packages for deficiencies and coordinate corrections with the requisitioner.
-Compiling bidders' mailing list for procurements using vendor source lists, personal knowledge of suppliers, contacts with trade associations, Small Business Administration or other sources and serves as central point of contact on assigned procurements and is required to conduct public conferences.
-Preparing and issuing solicitation documents by selecting the appropriate provisions, terms and conditions and ensures that specifications are not biased toward any particular group or offeror.
-Conducting cost/prices analysis of bids or proposals received in response to the solicitation. Contacts offerors or contractors to negotiate prices.
-Ensuring that offers received are in strict compliance with the solicitation requirements and recommends award to the offeror that conforms to the terms and conditions of the solicitation providing the best value to the government.
-Drafting final contract, including specifications, packing and shipping requirements, inspection instruction, and all other special and standard clauses.
-Monitoring contractor performance through telephone conversations, conferences and correspondence to ensure compliance with the applicable laws, regulations, delivery schedules, payment provisions, inspections and other requirements stated in the contract.

GS-11 and GS-12: A. A 4-year course of study leading to a bachelor's degree with a major in any field. A 4-year course of study leading to a bachelor's degree is defined as possession of a bachelor's degree conferred or approved by an accredited U.S. college or university based on a 4 year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard.
B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchaseing, economics, industrial management, marketing, quantitative methods, or organization and management.
NOTE: All applicants MUST submit legible transcripts as verification of educational requirement. The education MUST be from an institution accredited by an accrediting received by the Consolidated Staffing Unit by the closing date of the vacancy announcement.
Exclusion: Employees currently occupying a GS-1102 position at grades 5 through 12 since January 1, 2000, is considered to have met the basic requirements for other GS-1102 positions up to and including those classified at the GS-12 level.

Specialized Experience:

GS-11: One year of specialized experience, at least equivalent to the (GS-09) grade level in the Federal service that has equipped you with the particular competencies to successfully perform as a Contract Specialist. For this position, specialized experience is experience performing pre-award, award, and post-award responsibilities in support of the acquisition of IT and Payroll Processing hardware and software systems and services.
GS-12: One year of specialized experience, at least equivalent to the (GS-11) grade level in the Federal service that has equipped you with the particular competencies to successfully perform as a Contract Specialist. For this position, specialized experience is experience performing pre-award, award, and post-award responsibilities in support of the acquisition of IT and Payroll Processing hardware and software systems and services.

Education may be substituted for experience in the following:

GS-11: Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
Graduate Education: To qualify for this position on the basis of graduation education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods or organization and management.
GS-12: There is no substitution of education for specialized experience.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Candidates must meet qualification requirements within 30 days of the closing date of the announcement. All candidates' eligibility must remain active to receive further consideration throughout the employment process. Qualification standards are found in the Operating Manual of Qualifications Standards for General Schedule Positions which is published by the Office of Personnel Management. You may review these operating manuals in their entirety at and all Federal personnel offices.

HOW YOU WILL BE EVALUATED: Category Rating: Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you meet minimum qualifications and your application demonstrates you possess the particular competencies for this position. Eligible candidates will then be placed for selection consideration into 1 of the 3 categories as described below:

1. Best-Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc.

2. Well-Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire.

3. Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire.

The category assignment is a measure of the degree in which your background matches the competencies required for this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be adjusted and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position. You are NOT required to respond to these separately:

- Experience in conducting acquisitions from "cradle to grave": Pre-award, solicitation, award, administration and contract close-out.

- Experience in providing assistance to agency program managers, technical and financial specialist and contractors in conducting market research, developing acquisition strategies, developing of statements of works, procurement policies, procedures or issues.

- Knowledge, execution and implementation of federal acquisition regulations, policies and procedures.

- Developing negotiation objectives and conducting negotiation of contract terms, conditions and prices.

BENEFITS: This link provides an overview of the benefits currently offered to Federal employees.

OTHER INFORMATION: CTAP/ICTAP: Career Transition Assistance Program/Interagency Career Transition Assistance Program, to be eligible to exercise selection priority for this vacancy, displaced Federal employees must be rated at least Well-Qulalified, based upon the rating criteria for this position. Submit copy of RIF separation notice and/or SF-50 that documents the RIF separation action. For information on how to apply as an CTAP/ICTAP eligible see:

Selective Service: If you are a male applicant born after December 31, 1959 , you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See .

Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé. Your veterans' preference entitlement will be verified by the employing agency.

For 5-point veterans' preference, please provide your DD-214 Member-4 copy(Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as: or expeditionary award citation, etc.) that proves your military service was performed under honorable conditions.

For 10-point veterans' preference, please submit a Standard Form (SF) 15 , Application for 10-Point Veteran Preference and the required documentation listed on the back of the SF-15 form.

Assessed applicants will be placed in the appropriate quality category and ranked according to veterans' preference eligibility and non-preference eligibility. Within each category, all qualified preference eligibles are placed ahead of non-preference eligibles. Preference eligibles do not receive additional points under category rating procedures. For positions other than professional and scientific at the GS-09 level or higher, qualified CPS and CP preference eligibles are placed at the top of the highest quality category. For professional and scientific positions at the GS-9 level or higher, qualified CPS and CP preference eligibles are placed at the top of the appropriate quality category for which rated.

Survey: In order to determine if the recruitment efforts of the Office of the Chief Financial Officer are reaching the broadest possible spectrum of America's population, we request that you complete the Demographic Information on Applicants form available at the following link, , and then print and submit the form along with their application. Submission of this form is entirely voluntary and your replies on it are highly confidential. Your completion of the form will not impact your chances of selection but will; instead, assist us in improving our recruitment efforts in the future. Some positions within this series may require the selectee to obtain/maintain a high-level background investigationand/or security clearance. Failure to obtain/maintain the appropriate background investigation and/or security clearance may serve as the basis for termination of employment .

This position may be eligible for Alternate Work Schedule, Flexible Work Schedule, and/or Telework assignments. - 2 years ago - save job
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