Contracts Administrator
Howard Hughes Corporation - Cypress, TX

This job posting is no longer available on Howard Hughes Corporation. Find similar jobs:Contract Administrator jobs - Howard Hughes Corporation jobs

Job Description:
The Howard Hughes Corporation owns, manages and develops
commercial, residential and mixed-use real estate
throughout the country. Our company is comprised of
Master Planned Communities, Operating Properties,
Strategic Developments and other unique assets spanning
18 states from New York to Hawaii. We are traded on the
New York Stock Exchange as HHC.
We are seeking a Contracts Administrator who will be
responsible for administering consulting agreements,
construction contracts, work orders and purchase orders
for a land sale operation. Responsibilities include
preparing or reviewing contract documents; processing
all invoices related to land development activity;
ensuring contractors are in compliance with state
licensing and insurance regulations; preparing reports
for project management personnel; contract and job cost
account reconciliation and analysis; providing
information for monthly close process; providing
administrative assistance to department director and
miscellaneous special projects as assigned.

Essential Job Responsibilities:
Contract Administration
  • Coordinate the preparation of all contracts related
to land development. Ensure proper and timely
execution in compliance with approval authority
limits per corporate directives.
  • Determine type of agreement to be used for specific
scope of work.
  • Review and analyze scope of work to determine proper
job cost coding for all contracts.
  • Ensure maintenance of database to track contract
  • Oversee collection, enforcement and archiving of
documentation requirements for all commitments and
expenditures in comprehensive contract files.
  • Identify and obtain all documents called for in the
contract, such as business or professional licenses,
insurance certificates, performance bonds, and
particularly, final unconditional lien releases.
Follow up with vendors to secure proof of renewal as
  • Audit, then close and archive inactive or completed
  • Enter commitments into JD Edwards Contract
Management System
  • Upon receipt of invoices, verify invoice extensions
and ensure adequacy and accuracy of all necessary
supporting documents, in particular, lien releases.
  • Resolve invoicing errors with project managers and
vendor to expedite payment processing.
  • Review and analyze invoices prior to payment to
ensure proper accounting and job cost coding.
  • Reconcile invoice requests against approved
commitment in JD Edwards.
  • Verify and/or obtain approval signatures for
  • Maintain compliance with approval authority limits
per corporate directives. Ensure appropriate
approvals exist on all invoice packages.
  • Create vouchers in JD Edwards for invoices.
  • Ensure invoices are paid within limits of contract
  • Ensure Final Unconditional Lien Releases are
provided by contractors for themselves and all
subcontractors and suppliers before releasing final
  • Respond to inquiries from contractors, development
and management regarding the status of vendor
payments and commitments.
  • Input invoices received into invoice log worksheet
and assist Manager of Development Accounting in
producing 12 week rolling cash report.
  • Using invoice log worksheet, provide quarterly
accrual information to Corporate Accounting for
reporting to monthly accounting.
  • Create, update and publish ad-hoc reports on
contract activity as requested by project management
  • Assist in the coordination of all required
documentation for MUD/WCID reimbursements requests.
  • Exhibit an enhanced understanding of the development
process with minimal supervision to determine
related contracting and accounting requirements.
  • Monitor department's processing procedures and
internal audit guidelines to make certain they are
adhered to and followed.
  • Assist in fulfilling requirements of internal and
external auditors for quarterly reviews and annual
  • Provide administrative support to Director,
  • Serve as goodwill ambassador with vendors,
consultants, contractors and internal parties.
  • Perform other duties as necessary to assist the
Manager of Accounting with budget preparation,
updates, reporting and reconciliations.

Job Requirements:
  • 4-6 years experience in administering contracts
within a real estate development and/or construction
  • Thorough knowledge of construction documentation
(i.e. lien releases and AIA forms) a plus.
  • Working knowledge of JD Edwards contract management
and job cost system.
  • Knowledge of contract administration and experience
in the use of control procedures is desired.
  • Ability to determine and recognize quality and
quickly recognize problems.
  • Excellent interpersonal skills.
  • Interact effectively as part of a team.
  • Handle a dynamic work environment with competing
  • A team player who has the ability to multi-task and
is self-directed.
  • Professional interaction with clients and vendors.
  • Build positive working relationships with employees
at all levels within the organization.
  • Exercise sound judgment when making decisions.
  • Able to meet deadlines as necessary.
  • Effectively work with minimal supervision.
  • Strong Organization and Attention to Detail skills.
  • Exceptional communication skills both verbal and
  • Good problem solver/creative thinker.
  • "Can-do" attitude, pro-active and resourceful.
  • Highly proficient in 2007 or 2010 MS Office
applications: Word, Excel, Power Point and Outlook.

Education, Certifications and Licenses:
High School Diploma or equivalent required.
Associates Degree or equivalent work experience
% of Travel Required : 0-10%
Offer Relocation : No