Contracts Administrator
Kiewit - Texas

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Reports to: Area Manager

This position will be located in our District Office but will require occasional domestic and international travel to project sites, and to other locations.

This position requires an individual capable of dealing with the daily contract issues arising from our District's industrial construction business. Markets served by our District include [mining, oil/gas/chemical, maintenance/general services, renewable energy, commercial electrical, agriculture and water pipeline]. This is a professional position with minimal supervision. The District Contract Administrator must be thorough, precise and detail-oriented, and at the same time be capable of assessing risks from a "big picture" perspective with input from others. The District Contract Administrator must be able to successfully balance work load demands from multiple parties simultaneously. Ability to communicate effectively orally and in writing is critical.

The District Contract Administrator will identify key contractual issues and other key insurable and uninsurable risks to District Attorney, Estimating and Management in connection with proposal process. Prior signing a contract, the District Contract Administrator will ensure that all negotiated qualifications are incorporated into the contract, that persons involved in the negotiations have had an opportunity to review it, and that the contract as a whole does not have any patent inconsistencies or omissions. The District Contract Administrator will ensure that necessary insurance coverages and other risk management devices are secured before the start of work. The District Contract Administrator will perform other duties as described herein.

Working knowledge of contractual legal principles and applicable insurance policy forms and coverages.

Perform duties of District Contract Administrator including: Identify project risks and risk mitigation methods; Participate in Project Kickoffs and Critiques; Assist in reviews and audits related to contract administration; Review and approve terms and conditions of subcontracts, purchase orders, material contracts, lease agreements and other commitments as required by policy or procedure or as requested; participate in negotiations as needed; Train personnel on issues related to contract administration; Monitor the maintenance of contract and purchasing files; and Contribute to the continued development of policies and procedures and other tools by capturing lessons learned and opportunities for improvement, submitting proposals for peer review, and sharing information and knowledge with others through meetings, e-mail and the intranet. Other duties as Assigned.

PRIME CONTRACT REVIEW, NEGOTIATION AND ADMINISTRATION: Bid Monitoring. Monitor the flow of bids to assure adequate review of bid terms and conditions. Track the status of bids. Verify that CRM reflects the current status of all bids for your District. Contract Qualifications. Review terms and conditions in RFQ's, contracts and subcontracts. Prepare exceptions to objectionable terms and conditions. Include input from Tax, Insurance, Environmental and others as applicable. Discuss proposed exceptions with District Attorney, Estimating and Management to agree on which are to be included in our proposal. Negotiate exceptions with client. Notes to Estimating. Identify unusual provisions which may impact our cost or schedule, if any. Notes to Operations. Identify unusual provisions which may impact our operations, if any. Notes to Purchasing. Identify provisions that should be flowed down into our subcontracts, material contracts and purchase orders; identify unusual provisions which may impact our project specific purchasing plan, if any. Contract Summary. Prepare Contract Summary for Project Kickoff and for reference by District Attorney and Management. Contract Set-up. Upon award, ensure contract has been reviewed and approved for signature, does not contain any inconsistencies or omissions, contains all negotiated qualifications, is properly executed and all required attachments are received from client or provided to client as applicable. Ensure that complete contract is accessible to project team. Project Support. Assist project team in assessing entitlement for claims, drafting notices, negotiating change orders and other tasks as requested. Contract Completion. Counsel project team on completion requirements, prerequisites to final payment, securing lien rights and other tasks as requested. Verify completeness of contract and purchasing files prior to close-out.
GENERAL RESPONSIBILITIES Inform District Attorney and Manager of all issues encountered which have material implications for the legal and financial health of the company and its affiliates. Continue to develop ideas to improve risk management and efficiency. Read and understand company philosophies, policies, practices and procedures and other literature and documents. Support company philosophies, policies, practices and procedures and other literature and documents and perform in accordance with them. Support TIC's Core Values system:
Powered by People: Success is realized through people;
Operations Driven: Focus on field operations providing the necessary support, appropriate responsibility and authority to succeed;
Be the Best: Strive for excellence, continuous improvement and innovation in everything you do;
Integrity: Be fair and ethical in all you do;
Can Do Attitude: Aggressively pursue challenges with a sense of urgency, desire to succeed, and a commitment to hard work and having fun.

TIC is an Equal Opportunity Employer and encourages women, minorities, veterans, and the disabled to apply.

About this company
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Peter Kiewit Sons' is a heavyweight in the heavy construction industry. The general contractor and its subsidiaries have a breadth of...