The candidate will be expected to support the Contracting Officer in the areas of Requirements Documentation, Acquisition Strategy, Market Research, Solicitation Development, Pre-Award Support, Contract Award Support, Post-Award Acquisition Support and Contract Closeout. Specific duties for each area of support are detailed as follows:
Requirements Documentation Support
Provide advice, recommendations, and assistance to the Contracting Officer in working with program offices to refine requirement and performance measurement documents. Documents may include Statements of Work (SOW), Statements of Objective (SOO), Performance Work Statements (PWS), Quality Assurance Surveillance Plans (QASP) and other documents for the purpose of describing the Government’s needs and surveillance methods. Assist program offices with refining independent government cost estimates.
Acquisition Strategy Support
Provide support and assistance to Contracting Officers in developing acquisition plans, including analyses of approaches (AoAs), options, strategies, risks, contracting methods, competition, sources, costs or prices and milestone schedules. Research available sources and market conditions and make recommendations to the Contracting Officer. Verify and validate appropriate funds and that funds are available and certified.
Conduct market research to identify potential sources and existing contract vehicles. Prepare analyses that may include, but not limited to, assistance in the research of previous acquisitions and current market value and availability of products and services. Potential sources should be sought, to the maximum extent possible from local national sources under DFARs Subpart 225. Potential contract vehicles may include GSA Schedules, Government wide Agency contracts, and other agency contracts. Conduct market surveys and prepare written public announcements for Contracting Officer’s approval.
Draft appropriate solicitation documents, such as Request for Quotes (RFQs), Requests for Proposals (RFPs), and/or Combined Synopsis/Solicitations for Contracting Officer approval. Prepare and recommend appropriate solicitation terms and conditions, include applicable provisions, draft instructions and evaluation criteria for Contracting Officer approval. Ensure solicitation documentation has been coordinated, reviewed and approved IAW acquisition regulations and policies, such as but not limited to, Theater Business Clearance (TBC), legal review, and business clearance prior to release of solicitations, no matter the transmission method.
Provide support to the Contracting Officer by preparing written documentation for both informal and formal source selection procedures. Prepare draft source selection plans (SSP) for Contracting Officer approval, draft instructions for source selection evaluation board (SSEB) members on roles and responsibilities for Contracting Officer approval, assist in ensuring conflict of interest and non-disclosure forms are executed, assist technical evaluators in preparing evaluation documentation, assist in preparing drafts of source selection decision documents and contract clearance documentation for Source Selection Authority’s or applicable equivalent’s approval. Prepare other pre-award documents that may include required Determination and Findings (D&F), Justification and Approvals (J&A), and other necessary contract file documents for Contracting Officer approval.
Contract Award Suppor t
Work closely with source selection evaluators and Contracting Officers to identify and establish pre-negotiation objectives, assist Contracting Officer with contract negotiations and documentation of the final negotiated agreements. Prepare contract award documents for required reviews and contract clearance IAW acquisition regulations and policies. Distribute contracts to appropriate parties, to include Electronic Document Access (EDA). Input award data into the Federal Procurement Data System (FPDS).
Post-Award Acquisition Support
Prepare documentation of contract modifications, including the exercise of options, for Contracting Officer execution. Assist in monitoring contractor compliance in accordance with the terms and conditions of the contract, conduct site visits and labor interviews, and bring observed contractor performance problems to the attention of the Contracting Officer. Review contractor invoices and government inspection and receiving reports for accuracy. NOTE: The contractor shall not have the authority to approve contractor invoices for payment. Monitor contract’s use and disposition of government furnished property. Prepare applicable termination documents and contract actions, as advised by Contracting Officer for Contracting Officer approval and execution. Prepare other contract modification documentation and actions, as required, for Contracting Officer approval and execution.
Contract Closeout Support
Monitor Government furnished property disposition and report to the Contracting Officer for actions as necessary. Assist Contracting Officer in preparation of determinations, funds and payment reconciliations, recommending resolution of outstanding claims, obtaining release of claims, contract close-out tasks and documentation, and final contract file disposition and staging.
- Must be able to obtain/maintain a government security clearance
- Five (5) years of relevant federal government contracting experience
- Defense Acquisition Workforce Improvement Act (DAWIA) Level II or III qualified/certification or equivalent.
- Experience in all procurement life cycle phases of average to above average complexity
- Experience in producing sound, timely, high quality, contract-related documents for procurements of average to above-average complexity, requiring little oversight or rework
- Experience with performance-based contracting
- Experience administering fixed-price, time and material and cost reimbursement contracts
- Experience administering research & development, supply and service contracts
- Familiarity with best value source selection procedures