Controller and Labor Relations Administrator
Dawson Community College - Glendive, MT

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POSITION TITLE: Controller and Labor Relations Administrator

DEPARTMENT: Business and Finance Department

SUMMARY OF WORK:
This position’s responsibilities cross several functions of Business, Human Resource and Labor Relations. This position will work very closely with the Executive Director of Business and Finance for cash management, maintaining payroll procedures and processes, general ledger administration and maintenance, generating financial statements for the college and managing the annual audit. In addition, this position will organize and supervise the Human Resources Department and be the College liaison for all labor relations processes and procedures.

JOB CHARACTERSTICS AND AREAS OF ACCOUNTABILITY:
  • Prepare and review financial statements, reconciliations, and reports related to the College’s financial affairs; provides information, specific analysis, and appropriate training to others on financial and budgeting issues, etc.
  • Respond to concerns and inquiries from students, parents, vendors, state and federal agencies, employees, etc. related to accounting matters. Oversee the resolution of students’ financial obligations within policy guidelines of the College. Prepare and review Accounts Receivable internal control procedures to insure proper handling of revenue and processing of payments.
  • Review account activities on funds to ensure accuracy and conformity with applicable controls and guidelines. Review and strengthen financial and accounting internal controls to ensure protection of the College financial resources. Formulate and enforce policies and procedures regarding College cash disbursements.
  • Prepare and review adjusting entries and schedules for annual audit and works with auditors in answering questions, providing necessary information and explaining the accounting and financial system. Review audit results and implement necessary/recommended internal controls and/or other revisions. Submit all required audit reports to governmental agencies.
  • Review daily cash balances and account balances. Review grant reports and cash requirements for all grants of the College.
  • Prepare, review and implement payroll and accounts payable internal control procedures that insure efficient and proper processing of payments and reporting requirements.
  • Work in cooperation with the Information Technology personnel to develop business-related computer software applications and college-wide fiscal reports.
  • Work in cooperation with Executive Director of Business and Finance to prepare the budget and related documents. Analyze budget revenues and expenditures as needed. Prepare department budget requests and monitor expenditures for compliance with approved budget.
  • Oversee the operation of personnel recruitment and appointments, time and leave policies, benefits plans, and compliance with rules and regulations pertaining to FMLA, COBRA, Worker's Compensation, and unemployment insurance, new and on-going employee benefits orientation, training, and professional staff development along with employee recognition programs.
  • Oversee the human resources information systems and data management.
  • Facilitate and review actions with the relevant college offices to ensure proper payment of salary, salary increases, increments, promotions, reclassifications, and longevity payments for all college employees.
  • Serve as the college EEO officer.
  • Provide training and support for all search committees on equal employment opportunity standards, procedures, and expectations; monitor and document compliance with related legal requirements.
  • Ensure College compliance with related HR policies and procedures, including the annual evaluation process.
  • Participate in the development and administration of College labor relations policies and strategies that ensure consistency and uniformity.
  • Keep abreast of labor laws and collective bargaining trends, National Labor Relations Board decisions, court decisions, and proposed state and federal legislation. Conduct research and analysis in labor relations law, trends and best practices as well as in support of labor negotiations.
  • Serve as a resource person in the administration and interpretation of collective bargaining agreements.
  • Participate in the development of labor contract costing models, database management systems and cost accounting for labor relations activities.
  • Serve as spokesperson for contract negotiating, representing and operationally defining the college’s labor policies.
  • Oversee labor relations with existing bargaining units; acts as chief spokesperson during bargaining; drafts contract language; oversee management negotiating teams.
  • Handle, administer and monitor the employee grievance procedures and various phases of contract administration. Serve as spokesperson representing management at bargaining sessions and advisor through stages of mediation, arbitration, and fact finding processes.
  • Serve as College spokesperson in conversations with the Faculty and Staff collective bargaining Labor Designee, providing labor relations expertise, advising and assisting College administration and management with hearing and legal proceeding preparations as required.

PERFORMANCE STANDARDS:
DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:
  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
  • Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
  • Maintain strict confidentiality with all fiscal, human and labor relation information.
  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.
  • Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner.

JOB REQUIREMENTS:
Bachelor’s degree in Accounting, and three to five years relevant work experience. Knowledge of accounting practices in the public sector, including grant and fund accounting; budget analysis; preparation of financial statements; internal auditing of transactions; general human resource experience ; and, general supervisory practices. Strong Word and Excel skills essential. Excellent verbal and written communication skills. Ability to build effective working relationships.

PREFERRED: Master’s degree in Accounting, Finance, Public Administration, Human Resources, Labor Relations and/or CPA certification. Experience working with Sungard Banner Accounting System. Five or more years of related senior level experience as an administrator in education, business or government accounting. Experience in a full-spectrum of Human Resource and Labor operations including the knowledge and expertise of employee recruitment and retention; understanding and application of local employment and tax laws, hands-on experience in the effective handling of disciplinary and grievance matters, and experience with collective bargaining relations. Demonstrated sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.

PHYSICAL DEMANDS: While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORKING CONDITIONS: Usual office working conditions. The noise level in the work environment is typical of most office environments. Travel and evening and weekend hours may be necessary to attend monthly Board of Regents meetings, statewide meetings and trainings.

SUPERVISION EXERCISED: Supervises full-time employees of the Business and Human Resource Departments; general oversight of part-time and student employees. Responsibilities may include: interview, hire, and train employees; plan, assign, and direct work; reward and discipline employees; address complaints and resolve problems. Supervise personnel in providing accounting services for the College, including training, scheduling, assigning and reviewing work, evaluating performance, performance coaching, etc.

SUPERVISION RECEIVED: Works under the general supervision of the Executive Director of Business and Finance.

The above description covers the most significant duties performed but does not include other related occasional work.

COMPLETED APPLICATION PACKET MUST INCLUDE:
• Completed Dawson Community College application
• Current resume
• Cover Letter
• Copies of college transcripts
• Three professional references (names, addresses, and phone numbers).

INQUIRIES MAY BE DIRECTED TO:
Human Resources Department
406-377-9412

Qualified protected class individuals are encouraged to apply . Dawson Community College must comply with the Immigration Reform and Control Act of 1986. If hired, you will be required to provide documents to show your identity and authorization to work.

Nondiscrimination Policy: Pursuant to title VI of the Civil Rights Act, Title IX of the Education Amendment, Section 504 of the Rehabilitation Act, Executive Order 11246 as amended, Vietnam Era and Disabled Veterans Act, as amended, and the Montana State Human Rights Act, Dawson Community College has a policy of nondiscrimination in employment practices and in admissions, access to and conduct of educational programs and activities. Discrimination is prohibited on the basis of race, sex, color, national origin, religion, age, handicap, or marital status or parental status. Any student, employee, or applicant for admission or employment may file a discrimination grievance. Inquires or grievances should be directed to the Equal Opportunity Director or phone 1-406-377-3396.

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