Job Title: Coordinator, Alumni Relations
Job ID: 32637
Business Unit: PRESD
Full/Part Time: Full-Time (40 hours)
Bachelor"s degree or equivalent and one year related experience.
This position reports to the Director of Alumni & Parent Relations. Primary responsibilities include working closely with all four schools to assist in strengthening their alumni presence. Serves as part of a team to service all four schools in the planning, implementing and executing their alumni related activities.
Specific Job Related Duties
Manages various alumni related events, for all four schools, to include negotiating contracts, selecting venues, preparing menus, arranging audio-visual needs, and preparing invitations while meeting deadlines and adhering to budget guidelines.
Serves as staff liaison for all four School's Alumni Associations.
Coordinates the School of Nursing's Alumni Association's quarterly meetings while working directly with the Alumni Association's President to ensure that their strategic plan is adhered to, as well as working within the confines of the School of Nursing's business plan. Conducts meetings in accordance with committee bylaws and Robert's Rules of Order.
Manages annual alumni membership appeals.
Writes and prepares correspondence to alumni, donors, potential donors, and supporters of the institution or schools. Ensures timely payments and reimbursements for events.
Assists with the coordination of Homecoming by supporting the four schools' efforts in soliciting alumni's attendance. Develops and executes the School of Nursing's Alumni Association's Awards Presentation & Tea held in conjunction with Homecoming activities.
Works closely with the Communications Coordinator to manage internet and web based strategies to help cultivate involvement and support.
Manages Lifetime email process including working with Student Affairs and Development Services to get new graduates into Raisers Edge. Communicates with students upon graduation regarding Lifetime email service. Manages Online Directory and coordinates directory edits, for all four schools, with the Communications Coordinator.
Establishes, analyzes and maintains a network of key contacts to aid in development and efforts to strengthen alumni involvement.
Collaborates with the Communications Coordinator to ensure the school's alumni web pages are kept current with up-to-date information.
Provides support to the President(s) of the Alumni Associations.
Prepares meeting agendas, scripts, budgets (account reconciliations), and meeting minutes.
Supports other business and student programs within the schools as needed.
Cross trains job duties with the Alumni Relations team.
Adheres to internal controls and reporting structure.
Preferred Work Experience
Prefer Bachelor's degree and 2 years related experience.
Prefer strong communication skills, creativity, self-motivation, deadline-orientation, flexibility and has positive approach when working with a variety of people.
Equal Employment Opportunity
The University of Texas Medical Branch at Galveston is an equal opportunity, affirmative action institution which proudly values diversity. Candidates of all backgrounds are encouraged to apply.
The University of Texas Medical Branch - 13 months ago