Coordinator, Catering Administrative Support
Panera Bread - Boston, MA

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Description

Panera, LLC is currently accepting applications for a

Coordinator, Catering Administrative Support

Located in Needham, MA

Essential Job Functions:
Act as an ambassador on behalf of company and Catering Support Team by demonstrating our cultural values and establishing personal credibility.

Plan Annual National Sales Conferences for 100+ participants. This includes arranging event details/logistics; consolidating, producing and copying meeting materials; sourcing gifts/prizes and interacting with vendors; providing onsite support; and taking meeting notes.

Plan off-site quarterly team meetings for up to 15 participants. This includes arranging event details/logistics; consolidating, producing and copying meeting materials; and taking notes. Individual travel planning and expense reimbursement processing for some team members.

Responsible for project management administrative functions such as collecting updates, scheduling reminders, and tracking project flow.

Coordinate, schedule, and draft agendas for team conference calls.

Leverage intermediate, and advanced technology skills in Microsoft office to maximize personal productivity in addition to creating presentations and reports.

Manage and facilitate the administrative hiring process for new sales associates.

Organize, manage, and develop our Catering library of documents.

Assist with data management to streamline our Catering Customer Database or any other database as needed .

Compose departmental newsletter and other executive communication.

Qualifications

2-5 years of administrative support experience.

Track record of demonstrating strong customer service skills that establish trust and confidence.

Extensive meeting/event planning and travel arrangement experience.

Able to prioritize, anticipate needs, and organize work in a multi-tasking environment and exercise appropriate judgment when dealing with competing projects.

College degree preferred.

Ability to exude enthusiasm and energy while maintaining positive public relations.

Demonstrated passion for serving others.

Ability to maintain composure in stressful, public situation.

Recognizes the importance of a support role and the value it adds to a busy team's productivity and success.

Advanced knowledge of Microsoft Office, particularly in Excel (ability to navigate a worksheet, understand its logic, check work, and troubleshoot), Word (Use of styles, templates, object insertion, etc.), and PowerPoint (import graphics, video, music, charts & links to data).

Excellent written and verbal communications skills. Experience with executive correspondence and communication.

Strong interpersonal skills and ability to work independently and build relationships with remote teams and team members.

Ability to work independently with minimal supervision demonstrating a sense of urgency, and responsiveness, and follow-up skills.

At Panera, our employees' health and happiness are a high priority. The following benefits (based on eligibility) are more than just rewards - they're thanks for all you do as part of our family:

Competitive Salary • Award Program Potential • Competitive Health & Welfare Benefits • Company-Matched 401(k) Savings Plan • Employee Stock Purchase Plan • Paid Vacation • Paid Holidays • Product Discount

Job

Catering Via

Primary Location

US-MA-Boston

Recruiter

Liz McDaniel

Panera Bread - 16 months ago - save job - block
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