Coordinator, Field Programs Unit
Conservation International - Arlington, VA

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The Field Programs Unit Coordinator is part of the Field Programs Management Department, providing administrative, clerical and operational support to the team as well as specific support to the Executive Vice President of the Field Programs Unit, to ensure the utmost organization and efficiency in operational and administrative processes. The Coordinator is responsible for managing the operations of the Field Programs Unit, representing the Field Programs Management team in cross divisional networks and meetings, compiling reports from the field, maintaining essential communications tools and supporting the implementation of the FPM portfolio overall.

The Coordinator must have the ability to make independent judgments related to administrative and project matters, communicate effectively with all levels of management inside CI, good relationship- building skills and an ability to handle confidential and sensitive information with the highest degree of professionalism. This position will require a broad and comprehensive knowledge of CI’s policies, standard operating procedures and values.

RESPONSIBILITIES:
Administrative Management to FPM department

Fulfill all administrative and operational functions of FPM. Provide special project support, file and record maintenance, enhancement and implementation of office policies and procedures, handling confidential information, allocation of internal resources to enable task performance, and training and orientation of new office staff. (50% of time)

Executive Assistance

Support the Executive Vice President of the Field Programs Unit to ensure it functions efficiently. Liaise with other CI divisions and the Executive Assistants of leadership to coordinate and commutate all functions smoothly. This includes: administrative tasks, scheduling, logistics, travel arrangements, and clerical finance tasks.

Communications

Provide support to the Field Programs Management team by updating the CI intranet, producing communications products, maintaining the Field Programs Unit calendar, coordinating Synergies between divisions, filing electronic documents, and participating in field-related and cross-divisional networks.

Reporting

Request, coordinate, and synthesize information from the field programs to complete the President’s Letter, and monthly reports for the Chief Operating Officer and the Executive Vice President of Field Programs.

Working Conditions:
This position is located in CI-Headquarters in Arlington, VA.

Some travel and flexibility to accommodate off hour meetings or schedules as needed.

QUALIFICATIONS:
Required:
Minimum of 4 years of professional administrative assistance

Excellent organizational and prioritization skills

Resourcefulness and ability to work proactively

Force of presence: ability to accomplish complex assignments requiring cross-organizational cooperation

Strong verbal and written communication skills, with the ability to effectively communicate with individuals from a variety of disciplines, cultures and backgrounds

Flexibility and willingness to work in situations of flux; ability to work in a fast turn-around environment

Strong work ethic and willingness to take ownership for wide-ranging responsibilities

Utmost professionalism and discretion

Strong computer skills and knowledge of Microsoft Office software, Mac systems, and Adobe Suite products

Ability to take initiative and anticipate needs

Willing to invest the time to get the job done

Strong writing skills

Preferred:
Bachelor’s degree or equivalent years of related work experience

Fluency in one or more major foreign language(s), e.g., French, Spanish or Portuguese.

Desire to learn about all aspects of the organization

Good sense of humor

Commitment to quality service

Conservation International - 2 years ago - save job - copy to clipboard - block
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