Coordinator Volunteer Administration
Museum of Science and Industry - Chicago, IL

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This individual will develop and implement a comprehensive recruiting plan for volunteers at the Museum of Science & Industry. The individual will conduct the interviewing, orientation and placement of volunteers. This person reports to the Manager, Volunteer Services and will be a member of a team of volunteer administrators, who work with volunteers and museum staff. Responsibilities include the following:
• Work with volunteer managers to identify volunteer opportunities within the Museum
• Identify additional resources for recruiting volunteers, implement specific strategies for recruiting volunteers for current and upcoming Museum exhibits and programs and develop and maintain a database of these resources
• Travel to appropriate sites to deliver recruitment presentations to groups
• Contact all new applicants, review applications
• Conduct new volunteer interviews, order and review background checks, and supervise new volunteer placement and transfers
• Conduct new volunteer orientations
• Maintain and update volunteer records in database
• Prepare monthly and year end statistical reports of volunteer recruitment and hours
• Provide administrative assistance to managers and volunteers
• Communicate with volunteers through daily in office greeting, e-mails, office signage, phone calls and Caryatid newsletter
• Assist in training volunteers in The Museum’s Mission, Ideology, Vision and Strategic Priorities and our important guest focused culture

Mandatory Job Qualifications • Bachelor’s degree and two - three years recruiting experience and or volunteer administration
• Excellent writing, communication, and presentation skills.
• Strong organizational skills
• Proficient in Microsoft Office software, i.e., Excel, Power Point, Access, Outlook and Internet Explorer
• Ability to work independently
• High energy and strong interpersonal skills
• Must have transportation for travel throughout Chicago area
• Experience working with volunteer programs or working as a volunteer preferred
• Available for a rotating schedule based on 5-day week including weekends

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