Corporate Events Manager
TekPartners - Fort Lauderdale, FL

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  • Determine booth theme, number of demo stations based on budget/space, and product allocation
  • Work with Creative Services on booth creative design
  • Determine copy for banners, demo station signs and all graphics
  • Create booth renderings and post to booth page on event website
  • Determine optimal demo station, server room and storage layout
  • Confirm lighting, air conditioning, electricity and networking orders
  • Purchase critical hardware needed to operate booth demos
  • Solicit sponsor(s) for equipment
  • *Submit rental request for equipment not purchased and/or sponsor is unable to provide
  • Order wireless lead devices
  • Confirm staff for each demo station and add to mandatory staff list
  • Confirm staff and schedule for Ask the Experts bar
  • Create detailed staffing schedule
  • *Create on-site schedule with build-out and tear-down times
  • Create various communications and updates to demo owners, demo leads, and booth staff
  • Create booth newsletter for distribution to demo owners, demo leads, and booth staff
  • Order collateral, as needed and collateral stands
  • Order various booth giveaways
  • Poll staff for shirt sizes and order booth shirts
  • Work with Solutions Team on theater hardware, set-up, staff, presenters, and schedule
  • Work with Business Unit departments to demo station staff, signage, hardware needs, and schedule
  • Secure and train hostesses
  • Determine and attain targeted sponsorship revenue
  • Create various sponsor communications including announcement and update emails
  • Create sponsor documents including prospectus with levels, pricing, benefits, MPOs, and contract
  • Work with PR team to create sponsor PR Handbooks for each sponsorship level
  • Update sponsor breakout session forms
  • Create sponsor resource site with sponsor rules, regulations, forms, timelines, booth renderings, etc.
  • Create custom sponsorship contracts, as needed
  • Work with Alliance and Business Development teams on partners updates, sponsor hardware requests, and sponsor breakout session presentation content
  • Work with Customer Marketing and Alliance team on Executive Insights sponsorship program to determine sponsorship benefits, pricing, potential sponsors, and fulfillment
  • Work with Ready team to solicit CR partners via webinars, newsletters and email blasts
  • Review Solutions Expo layout including sponsor booth locations, seating and buffets
  • Work with web team to update sponsor logos/company descriptions and banner copy
  • Coordinate and execute on special pavilions in Solutions Expo
  • Review sponsor booth copy, sponsor booth locations, sponsor wireless needs, special requests
  • Creation and development of event signage plan for all printed and electronic signage
  • Conduct stakeholders meetings to determine branding themes, develop concepts, confirm placement, materials, and costs
  • Work with Creative Services to build and confirm design and distribute signage templates to Aimia
  • Conduct test printing on all materials
  • Collect initial signage copy, input into signage grid, and update templates
  • Build initial electronic signage plan with appropriate copy and graphics
  • Work with internal departments for special branding, as needed, around venue
  • Select attendee giveaway, determine quantities and place order
  • Determine lanyard types, colors, quantities and place order
  • Order wristband's, lanyard pins, and other giveaways, if needed
  • Select booth staff/speaker shirt, determine quantities and place order
Bachelors Degree or equivalent experience
Strong background in Event Management

About this company
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TekPartners, headquartered in South Florida, was founded in 2002 based on the following core values: Be the Best, Understand the Urgency,...