Corporate Events Manager
TekPartners - Fort Lauderdale, FL

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  • Determine booth theme, number of demo stations based on budget/space, and product allocation
  • Work with Creative Services on booth creative design
  • Determine copy for banners, demo station signs and all graphics
  • Create booth renderings and post to booth page on event website
  • Determine optimal demo station, server room and storage layout
  • Confirm lighting, air conditioning, electricity and networking orders
  • Purchase critical hardware needed to operate booth demos
  • Solicit sponsor(s) for equipment
  • *Submit rental request for equipment not purchased and/or sponsor is unable to provide
  • Order wireless lead devices
  • Confirm staff for each demo station and add to mandatory staff list
  • Confirm staff and schedule for Ask the Experts bar
  • Create detailed staffing schedule
  • *Create on-site schedule with build-out and tear-down times
  • Create various communications and updates to demo owners, demo leads, and booth staff
  • Create booth newsletter for distribution to demo owners, demo leads, and booth staff
  • Order collateral, as needed and collateral stands
  • Order various booth giveaways
  • Poll staff for shirt sizes and order booth shirts
  • Work with Solutions Team on theater hardware, set-up, staff, presenters, and schedule
  • Work with Business Unit departments to demo station staff, signage, hardware needs, and schedule
  • Secure and train hostesses
  • Determine and attain targeted sponsorship revenue
  • Create various sponsor communications including announcement and update emails
  • Create sponsor documents including prospectus with levels, pricing, benefits, MPOs, and contract
  • Work with PR team to create sponsor PR Handbooks for each sponsorship level
  • Update sponsor breakout session forms
  • Create sponsor resource site with sponsor rules, regulations, forms, timelines, booth renderings, etc.
  • Create custom sponsorship contracts, as needed
  • Work with Alliance and Business Development teams on partners updates, sponsor hardware requests, and sponsor breakout session presentation content
  • Work with Customer Marketing and Alliance team on Executive Insights sponsorship program to determine sponsorship benefits, pricing, potential sponsors, and fulfillment
  • Work with Ready team to solicit CR partners via webinars, newsletters and email blasts
  • Review Solutions Expo layout including sponsor booth locations, seating and buffets
  • Work with web team to update sponsor logos/company descriptions and banner copy
  • Coordinate and execute on special pavilions in Solutions Expo
  • Review sponsor booth copy, sponsor booth locations, sponsor wireless needs, special requests
  • Creation and development of event signage plan for all printed and electronic signage
  • Conduct stakeholders meetings to determine branding themes, develop concepts, confirm placement, materials, and costs
  • Work with Creative Services to build and confirm design and distribute signage templates to Aimia
  • Conduct test printing on all materials
  • Collect initial signage copy, input into signage grid, and update templates
  • Build initial electronic signage plan with appropriate copy and graphics
  • Work with internal departments for special branding, as needed, around venue
  • Select attendee giveaway, determine quantities and place order
  • Determine lanyard types, colors, quantities and place order
  • Order wristband's, lanyard pins, and other giveaways, if needed
  • Select booth staff/speaker shirt, determine quantities and place order
Bachelors Degree or equivalent experience
Strong background in Event Management

About this company
20 reviews
TekPartners, headquartered in South Florida, was founded in 2002 based on the following core values: Be the Best, Understand the Urgency,...