Participates as a team member and assists attorneys and paralegals in various corporate matters by providing a supportive role in the work required. Assists in organizing various documents related to corporate transactions. Provides ongoing corporate maintenance for corporate clients of the firm. Assists with the filing of various corporate documents including certificates of incorporation, amendments, and uniform commercial code financing statements. Completes various state and federal forms and files with appropriate office. Develops a baseline knowledge of rules and regulations pertinent to corporate practice areas. Utilizes online services to obtain corporate documents and other corporate certificates. Availability for overtime and flexibility for travel are required.
1. Tracks and maintains all corporate minute books and stock record books; maintains and manages database to track location and status of minute books.
2. Completes and files various forms with the IRS, including form SS-4 (application for employer identification number) and form 2553 (small business election).
3. Assists in the preparation of stock certificates, financing statements, and other corporate documents as requested.
4. Obtains name reservations, certified copies of corporate documents, certificates of good standing and legal existence from state officials for corporate transactions or when otherwise requested.
5. Serves as liaison with state tax departments in order to obtain tax good standing certificate requests and tax lien waivers.
6. Performs public searches of all kinds, including federal and state lien searches, financing statement, and secretary of state records; prepares charts to illustrate results.
7. Assists with SEC filings and searches using the EDGAR database.
8. Assists in closing binder preparation and distribution, and with other corporate document distributions.
9. Maintains and organizes corporate workroom.
10. Responsible for billing a minimum of 1600 hours of client-related projects and other credited work.
• Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.
• Able to interact effectively with all levels of personnel, including management staff and support staff.
• Able to be a proactive self-starter, who understands the details within a much larger context.
• Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks.
• Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
• Able to plan, organize and carry out multiple related activities.
• Able to work in a multi-office environment.
• Able to influence at all levels of the organization.
• Able to work effectively in a culturally and educationally diverse environment.
• Must pay attention to detail and have the ability to follow up and follow through.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
The successful candidate will have a bachelor's degree from a top ranked institution. The position will involve significant contact with lawyers and paralegals at the Firm and require strong interpersonal and communication skills. The candidate must be a self-starter, highly organized and a team player.
Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.
Ropes & Gray - 24 months ago