1. Assists with corporate transactions, tracking and obtaining pre- and post-closing documents and forms to assure performance of obligations.
2. Assists with all transactional due diligence; creates and manages a file system for easy retrieval of diligence documents; and has a working knowledge of online data rooms.
3. Drafts by-laws, articles, certificates, amendments, resolutions, consents, minutes, stock transfers and ledgers for corporations, limited liability companies, limited partnerships and business trusts.
4. Drafts closing documents including, but not limited to, basic agreements, officer’s and secretary’s certificates, opinions, third party consents, cross receipts, capitalization tables, and stock transfer documents; compiles information and prepares schedules and exhibits to agreements.
5. Assists attorneys with post-closing matters including, but not limited to, mailings, closing volumes and transfer agreements.
6. Assists with the preparation and filing of various fund documents, including formation documents, amendments, closing documents, including preparation of opinions for partner approval.
7. Obtains name reservations, certified copies of corporate documents, certificates of good standing and legal existence from state officials for corporate transactions or when otherwise requested.
8. Performs public searches of all kinds, including federal and state lien searches, financing statement and secretary of state records; prepares charts to illustrate results. Performs other investigative research as requested; oversees preparation of financing statements
9. Assists attorneys with the drafting, preparation and filing of SEC documents and performs searches on the EDGAR database.
10. Serves as the liaison with ongoing clients regarding the maintenance of stock records and minute books; provides assistance with other corporate maintenance as necessary.
• Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.
• Able to interact effectively with all levels of personnel, including management staff and support staff.
• Able to be a proactive self-starter who understands the details within a much larger context.
• Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks.
• Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
• Able to plan, organize and carry out multiple related activities.
• Able to work in a multi-office environment.
• Able to influence at all levels of the organization.
• Able to work effectively in a culturally and educationally diverse environment.
• Must pay attention to detail and have the ability to follow up and follow through.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
The successful candidate will have a bachelor's degree from a top-ranked institution and a minimum of five years corporate paralegal experience within a law firm. This position will involve significant contact with partners and associates and requires excellent interpersonal and communication skills. The candidate must be a self-starter, highly organized and a team player.
Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.
Ropes & Gray - 20 months ago
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