Performs a variety of skilled clerical duties in support of various Municipal Court operations and procedures. Requires comprehensive knowledge of various court functions and involves considerable public contact.
Hours: Monday-Friday, 7:45 a.m. – 4:45 p.m.
Work Location: 1102 Lincoln St., Eugene
Application Deadline: November 15, 2013 at 5:00 p.m.
Accepting On-Line Applications Only
Must Pass Police Background Investigation
Examples of Duties Performed - Duties may include but are not limited to the following:
Provides detailed information to City staff, other agencies, and the public regarding case-related functions, requiring thorough knowledge of court regulations, policies, and procedures.
Explains proper methods for completion of court documents and forms to defendants and the public; reviews incoming forms and correspondence for accuracy and completeness.
Organizes, maintains, and retrieves court documents for judges, attorneys, staff, and the public.
Prepares correspondence to notify defendants of plea dates, inquiries about cases, and payment of moneys owed to court.
Checks in defendants for court hearings and verifies that the judge receives the correct court papers.
Interprets court orders and receives payment of court fines, security, assessments, and fees.
Initiates and processes removal of suspension orders, warrants and release of defendants from custody.
Assists judge in the courtroom; records all case dispositions during court proceedings; and collates completed files.
Coordinates the daily preliminary docket process.
Provides support and back up to all other team functions.
Responds to telephone and in-person inquiries from the public and other agencies.
Organizes and maintains court trial calendar for jury and non-jury trials, hearings, or arguments; coordinates juror activities.
Completes standard letters to notify defendants of dates, hearings and other court activities; processes requests for court appointed attorney and other documents. Verifies that judges receive correct court papers for hearings.
Develops and maintains accurate and timely record-keeping systems and databases; assures inclusions of all pertinent information; assures compliance with court records requirements. Maintains security and custody of court records; complies with public record law and court procedures in the release of information to the public.
Prepares and proofs forms, letters, court documents, orders, statistical reports and other documentation. Composes correspondence in accordance with established procedures or instructions.
Monitors and processes court referrals for various court programs.
Processes a variety of court documents, including sentence orders, motions, orders, appeals, and in-custody papers.
Supports and respects diversity in the workplace.
Performs other related duties as assigned.
Court documents, policies, procedures, and legal requirements relating to area(s) of assignment, or ability to learn within a reasonable period of time.
Regulations, statutes, procedures, and policies as applicable to municipal court operations, or ability to learn within a reasonable period of time.
Record-keeping processes and procedures.
Business English, spelling, punctuation, and basic math.
Ability to :
Clearly and accurately interpret court documents, policies, and procedures.
Effectively communicate accurate information both orally and in writing.
Work effectively as a team member, utilizing good judgment and effective communication skills.
Interact tactfully and effectively with the public in stressful and potentially confrontational situations.
Make decisions based on regulations and established policies and procedures.
Work independently, quickly, and accurately with close attention to detail in an atmosphere of frequent interruptions and changing priorities.
Establish and maintain complex filing and record-keeping systems; skill in alpha-numeric filing.
Operate standard office equipment such as computer terminal, calculator, and photocopier.
Maintain confidentiality and meet security requirements.
Pass a police background investigation.
Two years of clerical and/or secretarial experience, preferably court/legal experience.
High school diploma or GED. Coursework in court/law preferred.
Preference for fluency in Spanish language may be given.
License or Certificate
Obtain LEDS certification within 90 days.
Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. May be required to stand frequently for extended periods. Work includes operating a variety of office equipment. Work activities include bending, stooping, and kneeling.
Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment.
DUE TO THE VOLUME OF APPLICATIONS RECEIVED BY THE CITY, GENERALLY, ONLY APPLICANTS SELECTED FOR FURTHER CONSIDERATION (TESTING, INTERVIEWS) WILL BE CONTACTED.
Current information about the status of a job posting is available by going to www.eugene-or.gov/jobs and selecting “Check the Status of recently posted positions”.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.