The Foreclosure Reduction Program is a department within the Civil Case Management Division and is a temporary program designed to provide case management support in foreclosure case types. This program is responsible for handling a high volume caseload using differentiated case management (DCM) techniques to promote case progression and disposition.
This is a one year OPS position using non-reoccurring funds with the primary duties and responsibilities concentrated on the civil foreclosure case types to support the circuit's foreclosure backlog reduction plan. This position is funded for the Fiscal Year 2012-2013 beginning on July 1, 2012 and ending June 30, 2013.
The Court Program Specialist I is a professional and highly responsible position assigned to case manage the circuit's civil foreclosure caseload. This position will perform a variety of case management duties to improve case processing standards and reduce the court's foreclosure backlog. The Court Program Specialist I is responsible for case screening, case analysis, docket management and coordination of foreclosure cases. Work involves the use of differentiated case management techniques to promote case progression and disposition. This position may be responsible for researching and writing legal memoranda and drafting court opinions and orders. The Court Program Specialist I is required to maintain case data and statistics to provide monthly progress reports. Under the direction of the Administrative Services Manager, this position is responsible for analyzing caseload data, writing statistical reports and assisting with implementing strategies to promptly and efficiently dispose of civil foreclosure cases. Work is performed under the general supervision of the Administrative Civil Judge and Administrative Services Manager.
Primary responsibilities of a Court Program Specialist I include the following: 1) Case Management 2) Legal Research and Writing 3) Case Research and Statistics 4) Other Duties as assigned.
Examples of Duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
(1) Case Management
(2) Legal Research and Writing
- Review court files and screen cases to determine appropriate case paths
- Manage, schedule and coordinate court dockets
- Establish court deadlines and progress cases using DCM techniques
- Develop strategies to reduce case backlog and prevent reoccurrence
- Prepare, type and notice cases for case management conferences
- Prepare case management reports and court orders
- Analyze, review and monitor a high-volume caseload
(3) Case Research and Statistics
- Prepare reports, draft orders, review briefs and research substantive and procedural issues
- Perform research on particular questions of law as presented by Civil Court Judges
- Conduct legislative research and tracking of legislation applicable to the court as it pertains to civil cases
- Review pre-trial or post-trial motions, or any other matter as requested
- Conduct legal research, make court recommendation and submit proposed orders
- Query various databases
- Analyze caseload data and prepare statistical program reports
- Assist with court docket case review for Case Management Conferences, Motions, Trials and Summary Judgment proceedings
- Attend meetings, training, and educational seminars as required
- Other duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Organizational Awareness- Knowledge of the organization's mission and functions, and how it's social and technological systems work and operate effectively within them; this includes programs, policies, procedures, rules and regulations of the organization.
- Legal and Government – Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Administrative Orders, agency rules, government organizations and functions.
- Legal Writing and Research- Conducs legal research and writing, when requested.
- Decision Making- Make sound, well-informed and objective decisions; perceive the impact and implications of decisions; commit to actions to accomplish organizational goals and objectives.
- Customer Service- Assesses needs, provide information assistance, resolve problems or satisfy expectations.
- Planning and Evaluation- Organize work, set priorities, and determine resource requirements; determine short- or long-term goals and strategies to achieve them; coordinate with other organizations or parts of the organization to accomplish goals; monitor progress and evaluates outcomes.
- Flexibility – Is open to change and new information; able to adapt behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deal with ambiguity.
- Interpersonal Skills – Show understanding, friendliness, courtesy, tact, empathy, concern and politeness to others; develop and maintain effective relationship with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relate well to people from varied backgrounds and different situations.
- Communication- publicly speak and provide presentations; express information to individuals or groups effectively, taking into account the audience and nature of the information that may be technical, sensitive, or controversial; make clear and convincing oral presentations; listen to others, attend to nonverbal cues, and respond appropriately.
- Time Management- Effectively manages priorities and time to meet deadlines
- Case Management- Assess case needs, perform case research and analysis; conduct case management conferences (as needed) and prepare case reports; apply differentiated case management practices, effectively coordinat and manage court dockets.
EDUCATION and/or EXPERIENCE
Bachelor's degree in business administration, criminology, law, or a closely related social science field. Two years of case management experience preferred. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
CERTIFICATES, LICENSES, REGISTRATIONS: