Under general supervision, performs specialized clerical work related to activities within a courtroom setting; responsible for the security and maintenance of legal records/evidence. Prepare files scheduled for hearing; attend court proceeding and process after court documents.
Examples of Duties (Essential Functions):
Perform any combination of the following duties according to specific assigned area of responsibility. Provide customer assistance to individuals requesting non-technical information.
Prepare and print court calendars and order files scheduled for hearing. Prepare files for court and process subsequent court paperwork.
Records case activity for entry into the case management system. Attend court proceedings to provide an accurate record of disposition; receive, label and maintain accountability of evidence, administer oath to jurors, witnesses and defendants; prepare verdict; complete paperwork required for disposition of case; obtain signatures from the judge for required paperwork.
Complete paperwork on directives issued by the court and distribute copies to agencies and parties involved. Document court activity.
Receive and process weekend advisory paperwork from Sheriff's Department. Attend weekend and holiday advisories. Prepare and process subsequent court paperwork.
Respond to complex questions from the related agencies pertaining to court process. Answer inquiries in person, on the phone, through email and/or in written correspondence. Conduct research of records for data relating to inquiries.
Assist attorneys and the public to ensure matters are handled in an efficient manner.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Graduation from high school or possess an accredited equivalency diploma. Higher education or legal record keeping, or legal office procedures preferred. Three years clerical experience is preferred. One year experience with a Clerk's office, governmental entity, legal or similar environment preferred. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.
Basic skills testing such as typing, spelling, grammar, and math may be required for this position.
No supervisory responsibility.
A valid driver's license is required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Working knowledge of the Florida Statutes and Rules of Procedure.
Working knowledge of office procedures; business English, spelling and arithmetic. Ability to learn legal office practices, procedures and documents.
Ability to learn laws, rules and regulations as they relate to area of assigned responsibility. Must be skilled in basic mathematical calculation. Ability to carry out oral and written instructions. Ability to learn legal terminology, definitions and numerous codes for docketing.
Skilled in use of a calculator, keyboard, Personal Computer (PC) and related software. Computer entries must be accurate and up-to-date as information is reported to other agencies.
Must have the ability to meet the public and to deal effectively with their problems. Ability to cope with customers in impromptu situations.
Ability to establish and maintain effective working relationship with co-workers, employees and officials or other departments or offices. Assist attorneys and the public to ensure matters are handled in an efficient manner.
Ability to follow standardized procedures. Ability to work on assignments where common sense and good judgment are essential. Judgment is required to ensure information released to public is not legal advice.
Ability to work with and maintain confidential and/or sensitive records (i.e. protective injunctions, sexual violence, juvenile records, Adoptions, expungement, warrants, capiases and arrest orders) and comply with legal advice restrictions for the Clerk & Comptroller's office as well as State and Federal guidelines.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy. Accuracy is required in the compilation of fees and codes for cash register transactions.
Ability to perform specialized clerical work within a courtroom setting.
Ability to lift boxes of files that may weigh up to fifty (50) pounds.
Ability to maintain a professional, positive demeanor under highly stressful conditions.
Position and duty location may vary between East and West side of the County based on workload.
Current employees may receive preference.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
Performs other duties as required.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.