Custodial Operations Supervisor
Santa Monica College - Santa Monica, CA

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Merged Promotional and Open Competitive

An Eligibility List is currently being established to fill one vacancy in the Operations Department. This position is scheduled to work 12 months per year, 40 hours per week and is FLSA exempt. The work schedule is Monday-Thursday 10:00 P.M. - 6:30 A.M. and Friday 5:00 P.M. - 1:30 A.M. This list will also be utilized to fill any vacancies that may occur during the one-year life of the Eligibility List, which may include permanent, part-time and temporary positions.

The salary listed does not reflect a 10% stipend for the graveyard shift.

The position(s) in this classification supervise the day, swing and/or second night shift custodial crews on both the main campus and satellite campuses.

Selection Process
An evaluation of training and experience, a written test, an oral interview and a technical project.

All application materials will be reviewed and those applicants who meet the minimum requirements will be invited to participate in a multiple part written test tentatively scheduled for Saturday, February 23, 2013. The written test will be scored as pass/fail. Candidates must be successful on each part of the written test with a score of 70.00 or better. Only the top 10 candidates with scores above 70.00 on the written test will be invited to the oral interview and technical project. The technical project will be evaluated during the oral interview and is tentatively scheduled for the week of March 4, 2013. The oral interview will be worth 100% of the final score. Candidates must be successful on the oral interview with a score of 70.00 or better for their name to appear on the eligibility list.

The names of the successful finalists will be placed on an eligibility list in rank order according to score, and the first three ranks of finalists will be invited to return for a final selection interview.

Santa Monica College reserves the right to modify the stated examination components and weight prior to the administration of any examination.

In compliance with the Immigration Reform and Control Act of 1986, Santa Monica College requires that all new employees provide documentation to establish both work authorization and identity.

Examples of Duties:

Plans, organizes, supervises, schedules and coordinates the activities of the day, swing or second night shift custodians and lead personnel; confers with lead custodians to determine or prioritize routine cleaning, special projects or other assignments

Assists in the selection and hiring of custodians; conveys instructions and department expectations and standards to custodial crew, monitors and evaluates work performance of custodial and lead personnel; verifies and approves timecards, approves and records leaves of absence; prepares and submits timesheets utilizing computer software database program; regularly conducts or arranges cleaning technique and safety practices training sessions for custodial personnel

Conveys instructions and department expectations and standards to custodial crews; coordinates and schedules crews for set up, take down and cleanup activities resulting from special campus events and activities; communicates with various staff regarding activities via two-way radio; makes regular inspections to ensure cleanliness and safety of buildings and other campus facilities

Coordinates custodial crews work with Grounds Supervisor to ensure effective and efficient outcome of work being performed simultaneously between custodial and grounds staff

Assists Director of Campus Operations with various special projects; assumes principle responsibility for additional crews in the absence of the Director of Campus Operations

Field tests products; makes recommendations for purchase of products in bulk or for equipment assessing quality and cost effectiveness

Develops and documents a preventative maintenance routine for vacuum cleaners, floor cleaning equipment, electric carts and other custodial equipment

Maintains inventory control of supplies; with assistance of Lead Custodians, determines amount and location of needed supplies; submits requests; ensures adequate and timely distribution of supplies; maintains inventory control on computer database program.

Responds to emergency calls and takes appropriate action to resolve matters; direct and coordinate emergency procedures and crew in the event of a disaster

Attends and participates in management development programs, seminars and workshops as needed

Performs other related duties as requested or assigned.

Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.

Minimum Qualifications:

Education Requirement:

Graduation from high school or GED equivalent. Evidence of successful completion of training or coursework in supervision, custodial training, scheduling inventory control, safety practices or a related field s highly desirable.

Experience Requirement:

Three (3) years experience coordinating custodial and operations activities of multiple crews working in multiple sites, utilizing a computer database program to track schedules and inventory records, including at least one (1) year of supervising and evaluating the work activities of a custodial and operations crew. Experience supervising and evaluating the work activities of multiple crews over multiple sites is highly desirable.

The following may be substituted for the required experience:

A currently employed permanent Santa Monica College Classified employee with 2 years of experience with Santa Monica College in the classification of Lead Custodian, supplemented by:

1) 12 units of college classes in supervision or related subjects, such as business, management, English writing skills and/or computer skills
2) Coursework in supervision, work distribution and management techniques.
3) Coursework in word processing and spreadsheets.


A currently employed permanent Santa Monica College District Classified employee with at least 4 years of custodial experience with at least 2 years directing the work of others supplemented by:

1) 12 units of college classes in supervision or related subjects, such as business, management, English writing skills and/or computer skills.
2) Coursework in supervision, work distribution and management techniques.
3) Coursework in word processing and spreadsheets.


A currently employed permanent Santa Monica College District Classified employee with 2 years of custodial experience and 2 years of supervisory experience supervising and evaluating employees, supplemented by coursework in word processing and spreadsheets.

Education/Experience Equivalency:
An AA/AS may substitute for 1 year of experience coordinating custodial and operations activities of multiple crews working in multiple site. An BA/BS may substitute for 2 years of experience coordinating custodial and operations activities of multiple crews working in multiple sites.

Licensure and/or Certification:
Possession of a valid Class C California driver's license.

Supplemental Information:

MERIT SYSTEM: Santa Monica College is a merit system employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6)Protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action

APPLICATION PROCEDURE: Official application forms and related materials must be fully and correctly completed for each examination. A separate application must be submitted for each position. Resumes may be submitted for any position, but will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers of participants in an examination. If you do not want your current employer contacted, indicate "NO," in the experience entry for your current employer. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted.

SELECTION PROCEDURE: Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualification Appraisal Interview Panel. Travel costs related to the examination/interview will be borne by the applicant. Final test results are e-mailed or mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results.

ELIGIBILITY LIST: Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligible's names will remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are "ready and willing" to accept the vacant position. It is the candidate's responsibility to notify the Personnel Commission office of any e-mail address, street address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An eligible may change their availability by notifying the Personnel Commission office.

ADDITIONAL REQUIREMENTS All offers of employment are conditional, based upon the successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. Costs for fingerprinting will be borne by the applicant. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement with their application. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act.

PROBATION PERIOD Management employees become permanent upon successful completion of one year of work.

SALARY AND BENEFITS Beginning Salary: New employees, hired into permanent positions, start on Step 1, but may request a higher salary placement based upon training and experience that is directly related to their classification and exceed the minimum qualifications. The maximum initial placement is on Step 3 of the salary schedule. Advanced salary placement must be requested at the time of hire and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Management employees receive vacation at the rate of two days per month and sick leave at the rate of one day per month. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25 and 30 years of service. Holidays: Employees receive 16 paid holidays per year. Benefits: Permanent full-time employees receive fully-paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week.