This position is to provide leadership to the employees of the physical plant operations and the campus community as a whole. The director is responsible for planning, coordinating and supervising operations and maintenance functions, personnel and equipment with in the Maintenance, Grounds and Custodial departments.
Description of Essential Functions:
1. Oversee maintenance and operation staff; participate in the selection of personnel; evaluate operations supervisor, administrative assistant and other assigned staff. Review evaluations of maintenance workers, groundskeepers, and custodians; provide technical guidance and direction; assist in transfer, promotion, and salary decisions; identify training needs; recommend policy, procedures and personnel changes. 2. Represent the College and the physical plant department in a manner that fosters a culture of caring, innovation, excellence, communication and teamship. 3. Meet on a regular basis with other instructional management administrative personnel for planning, idea sharing, issue resolutions, operational communications, etc. 4. Provide leadership of special projects and strategic initiatives as directed by the Vice President for Business Services. 5. Participate in staff development activities for management/administrative personnel. 6. Prepare and implement goals and objectives for physical plant personnel that complement the overall mission of the college. 7. Continuously communicate with the Vice President for Business Services on matters of the physical plant and assist in resolving issues called to the attention of the Vice President for Business Services. 8. Serve as an active member of the Vice President for Business Services staff. 9. Serve as a member on various college committees and teams. 10. Maintain accounts for the physical plant including processing purchase orders and credit card statements. 11. Participate in the development of annual institutional budgets; supervise the development of annual departmental budgets and College owned/leased facilities. Monitor and control expenditures to assure compliance with budgetary constraints. 12. Implement various maintenance related programs, including routine, proactive, preventative and predictive maintenance. Stay current on building and energy optimization systems and techniques. 13. Provide technical expertise regarding assigned functions. Formulate and develop procedures to comply with federal, state and local regulations. 14. Track status or work/project completion and maintenance and operations activities; refine and adjust resource allocation as appropriate to address institutional priorities. 15. Work with institutional safety coordinator to ensure employee safety and a safe work environment. 16. Assure safe operation of a variety of vehicles and equipment, including tractors, vans, carts, mowers, trucks, forklift, and power tools. 17. Develop and assure preventative maintenance program for a variety of vehicles including tractors, vans, carts, mowers, trucks, forklift, and power tools. 18. As necessary, respond to on-call and emergency situations; oversee an on-call system for maintenance personnel. 19. Work with the Director of Facilities Planning to plan and implement remodeling and new construction projects. 20. Other related duties as assigned.
Specific Functional Job Requirements
Education: High school diploma or equivalent (associate’s degree preferred) plus specialized training in: facilities, management, electrical and/or mechanical systems, and engineering technology and/or construction management. Experience: At least six (6) years of progressively responsible experience in major plant maintenance, building mechanical systems or construction, including personnel supervision. Knowledge: Overall knowledge of sanitation requirements, water testing procedures, mechanical systems, roofing systems, construction process, blueprints, energy management systems (computer controls) and grounds care. Knowledge of bidding requirements, prevailing wage rate statutes in Illinois, and the administration of negotiated union contracts. Skills: Oral and written communication, interpersonal, decision making, supervisory, leadership and analytical skills. Knowledge of building maintenance, materials, hardware and equipment. Knowledge of mechanical systems (electrical, plumbing, HVAC), grounds (maintenance, care and equipment), custodial operations (equipment, products and standards), budgeting and building codes. Operating knowledge of and experience with personal computer and software (work order management system, administrative software system and MS Office). Environment Indoor, outdoor, office and shop environment; subject to driving from site to site to conduct work; subject to adverse weather conditions and subject to noise from equipment operation; subject to moving mechanical parts and high precarious places. Personal: Able to relate effectively with public, students, and staff, and demonstrate a service oriented attitude. Lead people with respect to the College Vision by partnering with staff and ensuring accountability through supporting, coaching, and acknowledging successes. Be a self-starter able to motivate others to move the College mission forward. Physical: Ability to perform position responsibilities that entail physical labor and extended hours in the event of emergencies or adverse conditions.
Machines & Equipment Used: Responsible for overall operation of heating, mechanical, and electrical equipment and maintenance, plus operation and maintenance of vehicles, tractors, maintenance tools and equipment.
General Employment Statement: A. Length of Training and Probationary Period: 90 days B. Hours of Work Day: 8 hours C. Group Affiliation: Supervisory D. Conditions of Employment: Board Policy E. Position: Exempt Level 17